Project Administrator

Safelift Offshore Ltd; Kemnay; On-site; GBP 26,000 - 32,000; Full time

Job summary

Safelift Offshore Ltd, a leading designer, supplier and manufacturer of lifting and mechanical handling equipment, is seeking a Project Administrator to support our product supply and engineered solutions teams.

You will create and maintain project documentation, manage document indexes, compile O&M manuals and handover packs, and assist with supplier documentation and equipment registers, helping ensure on-time delivery and accurate records.

Qualifications

• Previous experience in administrative, project administration or document control.
• Experience in engineering, manufacturing, offshore, oil & gas or construction industries.
• Knowledge of document control processes and revision management.
• Experience compiling technical documentation, manuals or handover packs.

Responsibilities

• Support reception duties; answer and direct calls, welcome visitors, assist with general office admin.
• Create and maintain project documentation using templates and company formats.
• Develop project document indexes and document registers.
• Compile Operation & Maintenance (O&M) manuals and handover packs.
• Gather supplier documentation: manuals, certificates, drawings, technical information.
• Create and update spare parts lists, equipment registers and other project docs.
• Ensure all documentation is complete, accurate and submitted on time.

Skills

Multitasking

Attention to detail

Communication skills

Independent working

Time management

Interpersonal skills

Tools

Excel

Word

Outlook

MS Project

Job description

Since 1994, Safelift Offshore has been recognised as a market leader in the design, manufacture, and supply handling equipment specifically engineered for the challenges of offshore and industrial environments. Our extensive, in-house experience means we understand exactly what's required of equipment operating in demanding offshore conditions - and we only supply products we consider 100% fit for purpose.

Due to continued growth Safelift Offshore ltd requires a Project Administrator to join our renowned lifting and mechanical handling equipment team to support all of our product supply and engineered solutions.

As a Project Administrator at Safelift Offshore Ltd, specific responsibilities include:

• Support reception duties; answering and directing telephone calls, welcoming visitors and assisting with general office administration
• Create and maintain project documentation using client-provided templates and company formats.
• Develop project document indexes and document registers.
• Compile Operation & Maintenance (O&M) manuals and project handover packages.
• Gather and collate supplier documentation, including manuals, certificates, drawings, and technical information.
• Create and update spare parts lists, equipment registers, and other project-specific documentation.
• Ensure all documentation is complete, accurate, and submitted within project deadlines.

Required skills and qualifications:

• Previous experience in administrative, project administration, or document control role.
• Ability to multitask.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to work independently and prioritise workload effectively.
• Strong communication and interpersonal skills.
• Experience working within engineering, manufacturing, offshore, oil & gas, or construction industries.
• Knowledge of document control processes and revision management.
• Experience compiling technical documentation, manuals, or project handover packs.
• Knowledge of MS Project

An excellent opportunity for a Project Administrator to join our innovative projects team and get involved within the heart of a leading design, supply and manufacturing business.