Offshore Project Administrator & Document Controller

Safelift Offshore Ltd; Kemnay; On-site; GBP 26,000 - 32,000; Full time

Job summary

Safelift Offshore Ltd, a leading designer, supplier and manufacturer of lifting and mechanical handling equipment, is seeking a Project Administrator to support our product supply and engineered solutions teams.

You will create and maintain project documentation, manage document indexes, compile O&M manuals and handover packs, and assist with supplier documentation and equipment registers, helping ensure on-time delivery and accurate records.

Qualifications

• Previous experience in administrative, project administration or document control.
• Experience in engineering, manufacturing, offshore, oil & gas or construction industries.
• Knowledge of document control processes and revision management.
• Experience compiling technical documentation, manuals or handover packs.

Responsibilities

• Support reception duties; answer and direct calls, welcome visitors, assist with general office admin.
• Create and maintain project documentation using templates and company formats.
• Develop project document indexes and document registers.
• Compile Operation & Maintenance (O&M) manuals and handover packs.
• Gather supplier documentation: manuals, certificates, drawings, technical information.
• Create and update spare parts lists, equipment registers and other project docs.
• Ensure all documentation is complete, accurate and submitted on time.

Skills

Multitasking

Attention to detail

Communication skills

Independent working

Time management

Interpersonal skills

Tools

Excel

Word

Outlook

MS Project

Job description

Safelift Offshore Ltd, a leading designer, supplier and manufacturer of lifting and mechanical handling equipment, is seeking a Project Administrator to support our product supply and engineered solutions teams.

You will create and maintain project documentation, manage document indexes, compile O&M manuals and handover packs, and assist with supplier documentation and equipment registers, helping ensure on-time delivery and accurate records.