Project Administrator

Huntress - Leeds; Huddersfield; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Hybrid working

Discretionary bonus

25 days holiday

Job summary

Huntress - Leeds in Huddersfield is seeking an experienced Project Administrator to provide comprehensive administrative support to a busy project team. You will manage large volumes of information, maintain spreadsheets and project documentation, and coordinate meetings with cross-functional stakeholders.

The role is hybrid in Huddersfield with a 28,000 salary and discretionary bonus, offering 25 days plus bank holidays and a professional, supportive environment.

Qualifications

• Previous strong administration experience is essential.
• Excellent Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint.
• Strong experience managing and maintaining spreadsheets.
• Experience managing a mailbox or high-volume email environment.
• Highly organised with excellent attention to detail.
• Able to work independently and manage competing priorities to deadlines.

Responsibilities

• Provide proactive administrative support to the project team, maintaining and updating spreadsheets, documents and reports.
• Manage dedicated project mailboxes and ensure information is dealt with promptly.
• Maintain accurate project documentation and version control.
• Maintain project trackers including RFIs, submissions, change orders and actions.
• Coordinate project meetings, prepare agendas, minute take and circulate actions.
• Assist with meetings, documents, typing, scanning and filing.
• Support preparation of presentations and meeting papers.
• Communicate professionally with colleagues, clients and third parties.
• Support the Office Manager with Huddersfield office operations.

Skills

Excel

Word

Outlook

PowerPoint

Power BI (advantageous)

Tools

Power BI

Job description

A fantastic opportunity has arisen for an experienced and highly organised Project Administrator to join a professional and collaborative team based in Huddersfield.

This is a varied role where you will provide dedicated administrative support to a busy project team, taking responsibility for a large volume of information, project documentation, spreadsheets and mailboxes. The role would suit someone who is confident managing detailed administration, working independently and keeping multiple workstreams organised.

Huddersfield 28,000 Hybrid Working Discretionary Bonus 25 Days Holiday + Bank Holidays

This is not an entry-level administration role and would ideally suit someone who has already developed strong administrative experience and is comfortable working with a high volume of information and competing priorities.

The role:

• Provide proactive administrative support to the project team, maintaining and regularly updating spreadsheets, documents and reports.
• Take ownership of dedicated project mailboxes, monitoring incoming correspondence and ensuring information is dealt with promptly and appropriately.
• Maintain accurate project documentation and document control, ensuring files are correctly version controlled and easily accessible.
• Maintain project trackers including RFIs, submissions, change orders and action points, monitoring outstanding items and following up where required.
• Coordinate project meetings, including scheduling, preparing agendas, organising reports, taking minutes and circulating actions.
• Provide wider administration support to project teams, including arranging meetings, preparing documents, audio typing, photocopying, scanning and maintaining records.
• Support the preparation of presentations and meeting papers.
• Communicate professionally with colleagues, clients, consultants, contractors, suppliers and other third parties.
• Provide support to the Office Manager with the smooth running of the Huddersfield office when required.
• Assist with meeting room management, visitors, catering, deliveries, post, stationery, office supplies and general office administration.

About you:

• Previous strong administration experience is essential.
• Excellent Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint.
• Strong previous experience managing and maintaining spreadsheets.
• Previous experience managing a mailbox or high-volume email environment.
• Highly organised and methodical with excellent attention to detail.
• Comfortable working independently and taking ownership of your workload.
• Able to manage competing priorities and work effectively to deadlines.
• Professional and confident when communicating with clients and colleagues.
• Strong written communication and copy typing skills.
• A proactive, flexible and reliable approach to work.
• Power BI experience would be advantageous but training can be provided.

What's on offer?

• 28,000 salary
• Hybrid working
• Discretionary bonus
• 25 days' holiday plus bank holidays
• Professional and supportive working environment
• Varied role with genuine responsibility and ownership

If you are an experienced administrator who enjoys being the person who keeps projects organised, information accurate and teams running efficiently, we'd love to hear from you.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.