Project Administrator

Earthstream; Weston-super-Mare; On-site; GBP 32,000 - 42,000; Full time

Job summary

Earthstream is seeking a Project Coordinator to support a portfolio of HV Cabling, Overhead Line and Substation schemes from our Weston-super-Mare office.

You will maintain project documentation, manage data logs, and support governance, assurance and financial processes to enable project managers to deliver effectively. Strong MS Office skills and a proactive, detail‑driven approach are essential.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Experience in project support, PMO, or a similar administrative/project environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software/tools.
• Strong numeracy and ability to handle financial data accurately.
• Good communication and interpersonal skills, able to work with stakeholders at all levels.
• Proactive approach with the ability to prioritise workloads and meet deadlines

Responsibilities

• Administrative Support: provide general administrative support to the project team and maintain smooth day-to-day operations.
• Maintain and update project documentation, registers, and logs in line with clients standards and governance.
• RAID Log Management: own and maintain RAID logs, ensure entries are up to date and reviewed with project managers.
• Project Management Data: input, track and update project performance data in management systems; support dashboards and governance reviews.
• Financial Data: collect, validate and input financial data; support cost tracking and budgeting; liaise with finance to align spend and reporting.
• Project Assurance & Governance: support assurance reviews with accurate data, documentation and compliance evidence; assist with audits and stage-gate reviews.

Skills

Administrative

PMO support

Attention to detail

MS Office

Stakeholder communication

Tools

Excel

Project management software

PowerPoint

Job description

The Project Coordinator will provide essential administrative and analytical support to the Projects team across a portfolio of HV Cabling, Overhead Line and Substation schemes.

The role will focus on maintaining accurate project documentation, managing key data logs, supporting project assurance processes, and ensuring timely collection and input of project and financial information.

This position plays a critical role in enabling project managers to deliver effectively by ensuring governance, compliance, and data integrity across the portfolio.

Key Responsibilities

• Administrative Support
• Maintain and update project documentation, registers, and logs in line with clients standards.
• Provide general administrative support to the project team, ensuring smooth day-to-day operations.
• RAID Log Management
• Own and maintain project RAID (Risks, Assumptions, Actions, Issues, Decisions, Dependencies) logs.
• Ensure entries are up to date, accurate, and reviewed regularly with project managers.
• Project Management Data
• Input, track, and update project performance data in project management systems.
• Support reporting processes by preparing accurate, timely data for dashboards, status reports, and governance reviews.
• Financial Data
• Collect, validate, and input financial data in accordance with corporate processes.
• Support cost tracking, budget monitoring, and financial forecasting activities.
• Liaise with finance colleagues to ensure alignment of project spend and reporting.
• Project Assurance & Governance
• Support project assurance reviews by providing accurate data, documentation, and compliance evidence.
• Monitor adherence to project delivery frameworks and escalates gaps where appropriate.
• Assist with preparing materials for audits, stage gate reviews, and assurance checks.

Skills & Experience Required

• Strong administrative and organisational skills with excellent attention to detail.
• Experience in project support, PMO, or a similar administrative/project environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software/tools.
• Strong numeracy and ability to handle financial data accurately.
• Good communication and interpersonal skills, able to work with stakeholders at all levels.
• Proactive approach with the ability to prioritise workloads and meet deadlines