Project Administrator

Reed Specialist Recruitment; Aberdeen City; On-site; GBP 22,000 - 30,000; Full time

Job summary

Reed Specialist Recruitment in Aberdeen is seeking a Project Administrator / Document Controller to support project, operational and compliance activities. The role will maintain project documentation, document control processes, training records and company compliance documentation, while supporting Project Managers and Directors with day-to-day administration of projects.

This is a varied role for an organised individual with strong administrative skills, excellent attention to detail and

Qualifications

• Previous experience as Project Administrator, Document Controller or Operations Administration.
• Strong document control and organisational skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Sage 50 Professional.
• Experience with ISO and compliance documentation is a plus.

Responsibilities

• Provide administrative support to Project Managers and Directors.
• Assist with tenders, quotations and project documentation.
• Act as central point of contact for project enquiries.
• Coordinate project documentation throughout the project lifecycle.
• Produce reports, meeting minutes and spreadsheets as required.
• Maintain accurate project records and filing systems.
• Manage document control processes and ensure documentation is issued, tracked and archived correctly.
• Support internal and external audit preparation and ISO compliance.
• Track corrective actions and document revisions.
• Maintain employee training matrices and certification records.
• Support HSE administration activities, including PPE, training and compliance records.

Skills

Project administration

Document control

Sage 50 Professional

Microsoft Office

Attention to detail

Communication skills

Tools

Sage 50 Professional

SharePoint

Adobe Acrobat

Job description

Project Administrator / Document Controller

ROLE SUMMARY

The Project Administrator / Document Controller will provide administrative support across project, operational and compliance activities. The role will be responsible for maintaining project documentation, document control processes, training records and company compliance documentation, while supporting Project Managers and Directors with the day-to-day administration of projects.

This is a varied role suited to an organised individual with strong administrative skills, excellent attention to detail and experience managing documentation within an engineering, manufacturing or technical environment.

KEY RESPONSIBILITIES

Project Administration

• Provide administrative support to Project Managers and Directors.


• Assist with the preparation of tenders, quotations and project documentation.


• Act as a central point of contact for project enquiries and administration.


• Coordinate project documentation throughout the project lifecycle.


• Produce reports, meeting minutes and spreadsheets as required.


• Maintain accurate project records and filing systems.

Document Control & Compliance

• Manage document control processes and ensure documentation is issued, tracked and archived correctly.


• Maintain electronic and hard-copy project files.


• Support internal and external audit preparation.


• Assist with maintaining ISO and compliance documentation.


• Track corrective actions and document revisions.


• Maintain employee training matrices and certification records.


• Support HSE administration activities, including PPE, training and compliance records.

Systems & Administration

• Process and maintain records using Sage 50 Professional.


• Ensure accurate filing of documentation on company systems.


• Support general office and operational administration.


• Carry out any other duties reasonably required by the business.

PERSON SPECIFICATION

Essential

• Previous experience in a Project Administrator, Document Controller or Operations Administration role.


• Strong document control and organisational skills.


• Experience using Sage 50 Professional.


• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.


• Excellent attention to detail and ability to manage multiple priorities.


• Strong communication and administrative skills.

Desirable

• Experience within engineering, manufacturing, energy or industrial sectors.


• Experience supporting audits, ISO systems or compliance activities.


• Familiarity with SharePoint and Adobe Acrobat.


• Knowledge of training matrix administration and HSE documentation.

Experience

2+ years' experience in project administration and/or document control.

Experience working within a fast-paced project environment