Hybrid Administrative Assistant – Project Admin & Events

Swan Recruitment Ltd.; Leatherhead; Hybrid; GBP 27,772,000 - 30,858,000; Full time

Benefits offered by this job

Hybrid work

7-month contract

Job summary

Swan Recruitment Ltd. is seeking an Administrative Assistant for Leatherhead on a hybrid arrangement. The role includes processing project letters, IT access for newcomers, and coordinating travel and events for the Oman LNG project.

The position runs for seven months, 40 hours per week (4 days in-office, 1 day remote), with PAYE rate £18–£20 per hour (approx £25 p/h Umbrella). Start ASAP.

Qualifications

• Must be experienced users of Word/Excel/SharePoint/Docusign.

Responsibilities

• Manage project letters, numbering, issue and file.
• Organise SP access and access for new starters & visitors.
• Arrange IT access for new starters.
• Organise and manage office moves.
• Organise meetings - order catering, etc.
• Liaise with IT for conference room issues & manage general IT requirements for the project team.
• Organise business travel (flights, hotel, airport collections).
• Maintain project admin lists/ registers on SP.
• Organise project events - celebrations, VIP Visits, catering. Manage office supplies, including printers.
• Cross checking of expenses.

Skills

Word

Excel

SharePoint

Docusign

Organisational skills

Tools

SharePoint

Docusign

Job description

Swan Recruitment Ltd. is seeking an Administrative Assistant for Leatherhead on a hybrid arrangement. The role includes processing project letters, IT access for newcomers, and coordinating travel and events for the Oman LNG project.

The position runs for seven months, 40 hours per week (4 days in-office, 1 day remote), with PAYE rate £18–£20 per hour (approx £25 p/h Umbrella). Start ASAP.