London Team Assistant — Dynamic Admin & Coordination

Laing O'Rourke; Worcester Park Estate; On-site; GBP 24,000 - 32,000; Full time

Job summary

Laing O'Rourke is seeking a Team Assistant in London to provide essential administrative support to a busy professional services team. You will coordinate diaries, meetings, travel and events, and create presentations and reports to help stakeholders work efficiently.

You will play a central role in keeping the team organized and responsive, handling confidential information with discretion, and adapting to a fast-paced environment.

Qualifications

• Previous experience in administrative, team support, coordinator or assistant role.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and commitment to accuracy.
• Confident written and verbal communication.
• Experience coordinating meetings, diaries, travel or events.
• Proficiency in Outlook, Word, Excel, PowerPoint and Teams.
• Proactive approach and ownership of tasks.
• Strong relationship-building and customer focus.
• Ability to stay calm and organised in a busy environment.
• Willingness to learn and adapt to new technologies.

Responsibilities

• Provide administrative and coordination support to a busy team.
• Manage diaries, schedule meetings and handle changes to arrangements.
• Coordinate internal meetings, reviews and team activities.
• Prepare presentations, reports, agendas and meeting materials.
• Track actions and follow up on outstanding tasks to ensure progress.
• Arrange interviews, stakeholder meetings and workshops.
• Coordinate travel, accommodation and itineraries where required.
• Maintain accurate records, documentation and reporting information.
• Support the preparation and formatting of presentations, reports and business documents.
• Act as a professional point of contact for internal and external stakeholders.
• Assist with events, networking activities and team initiatives.
• Support process improvements and help maintain effective systems and templates.
• Provide flexible support across the team as priorities change.

Skills

Strong organisational

Attention to detail

Confident communication

Proactive attitude

Customer focus

Relationship building

Calm under pressure

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Laing O'Rourke is seeking a Team Assistant in London to provide essential administrative support to a busy professional services team. You will coordinate diaries, meetings, travel and events, and create presentations and reports to help stakeholders work efficiently.

You will play a central role in keeping the team organized and responsive, handling confidential information with discretion, and adapting to a fast-paced environment.