Team Coordinator

Val Wade Recruitment; London; Hybrid; GBP 30,000 - 36,000; Full time

Job summary

Join a renowned architectural firm in Central London as a Team Coordinator. This hybrid role involves providing essential support to a dynamic team of architects, managing administrative tasks, and ensuring smooth project operations. You'll thrive in a supportive environment with opportunities for growth and a collaborative culture.

Benefits

Competitive Salary

Discretionary annual bonus

Private health insurance

Wellbeing events and initiatives

Qualifications

• Experience in team support or administrative role required.
• Advanced IT skills including Microsoft Office expected.
• Knowledge of Adobe InDesign and Photoshop preferred.

Responsibilities

• Manage diary and inbox, organize schedules and emails.
• Arrange meetings, prepare agendas and documents.
• Maintain document system and assist with design reports.

Skills

Organizational Skills

Multitasking

Communication

Proactivity

Education

A-Level standard

Tools

Microsoft Office

Adobe InDesign

Photoshop

Job description

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This range is provided by Val Wade Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Are you a highly organized professional with a passion for providing top-tier support? A renowned architectural firm in Central London is seeking a Team Coordinator to join their vibrant team. This hybrid role offers the chance to work with some of the best architects in the industry while enjoying a supportive and welcoming environment.

Why Join Our Client?

• Competitive Salary: £30,000-£36,000 per year
• Hybrid Working: Work 4 days in the office and 1 day from home
• Discretionary annual bonus
• Private health insurance
• Wellbeing events and initiatives
• Being part of a collaborative and dynamic team

This is a permanent, full-time position reporting directly to the Project Director. You’ll provide essential support to a talented team of 35 architects and play a critical role in the firm’s mission to deliver exceptional architectural projects.

Key Responsibilities

As a Team Coordinator, you’ll ensure the smooth operation of projects by managing a variety of administrative tasks, including:

• Diary & Inbox Management: Organizing schedules and managing email communications.
• Project & Meeting Support:
• Arranging meetings, booking venues, refreshments, and equipment
• Preparing agendas, presentations, minutes, and reports
• Setting up internal design and technical reviews
• Document Management:
• Maintaining the document system to ensure accuracy and accessibility
• Formatting project materials including letters, memos, and certificates
• Assisting with design reports using Adobe InDesign, such as importing images and proofreading text
• Travel & Logistics:
• Arranging travel, accommodation, car hire, and visas
• Organizing couriers and deliveries
• General Administration:
• Supporting holiday and absence management
• Preparing expenses and raising PO numbers
• Acting as a backup for the Director’s PA and other team members

About You

We’re looking for someone proactive, highly organized, and detail-oriented. You’ll thrive here if you’re adaptable, enjoy working in a fast-paced environment, and can confidently take initiative.

Ideal Skills & Qualifications:

• Proven experience in a team support or administrative role
• Educated to A-Level standard or similar
• Advanced IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Knowledge of Adobe InDesign and Photoshop (preferred)
• Fast, accurate touch typing (minimum 60wpm)

You’ll be comfortable handling shifting deadlines, using excellent multitasking abilities, and keeping a cool head under pressure. Our collaborative operations team will provide a supportive and encouraging atmosphere to help you succeed.

Why You’ll Love It Here

The company has built a reputation for its inclusive culture and commitment to employee wellbeing. You’ll be working alongside a passionate and enthusiastic team who are committed to delivering outstanding architectural projects. This is more than just a role – it’s an opportunity to grow and make your mark within a highly respected architectural firm.

How to Apply

If this sounds like the perfect opportunity for you, apply now! Please note, only shortlisted candidates will be contacted due to the high volume of applications.

Val Wade Recruitment is an equal opportunity employer. We actively encourage applications from underrepresented communities and are committed to fostering a diverse and inclusive workplace.

Take the next step in your career as a Team Coordinator in Central London and be part of something extraordinary!

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning and Accessible Architecture and Design

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