Procurement Administrator

Mane Contract Services; Stoke-on-Trent; On-site; GBP 22,000 - 34,000; Part time

Job summary

Mane Contract Services seeks a Purchasing Expeditor to drive timely procurement, chase orders, and manage vendor relations. You will monitor shortages, raise metrics, and ensure ERP/MRP updates align with internal needs.

The role requires strong Excel skills, PO/expediting knowledge, and experience with Navision or D365 MRP. You’ll thrive in a busy team and report to purchasing leadership in a UK-based operation.

Qualifications

• Ability to work as part of a small and busy team.
• Excellent customer service skills.
• Excellent organisational and prioritisation skills.
• Demonstrate knowledge of Purchase Order and Expediting Processes.
• Excellent Excel skills.
• Experience with Agile PLM an advantage.
• Must have ERP/MRP experience (Navision / D365 MRP).

Responsibilities

• Provide performance metrics.
• Communicate to vendors efficiently.
• Ensure that supplier invoices and shipping paperwork are administered accurately.
• Chase up and expedite Purchase Orders to meet SLAs.
• Contacts vendors and shippers to verify shipment dates.
• Communicate with Transportation Company to preclude delays in transit.
• Handle issues related to vendor service, such as delays or quality.
• Find solutions to delays, vendor errors, and other problems.
• Work with various departments to determine the amount and type of goods required.
• Maintain an accurate Shortage Report.
• Track orders from placement through delivery.
• Inspect goods upon delivery to ensure quality and quantity.
• Arrange for distribution of materials upon arrival.
• May inspect products for quality and quantity to ensure adherence to specifications.
• Produce meaningful metrics.
• Maintain responsibility for assigned Vendors, placing orders and developing relationships.
• Uphold the company's Code of Ethics and Conduct.

Skills

ERP/MRP experience

Teamwork

Customer service skills

Organisation & prioritisation

Purchase Order knowledge

Expediting processes

Excel skills

Agile PLM knowledge

Tools

Navision

D365 MRP

Agile PLM

Job description

This temporary role will provide the supply chain with an accurate and methodical approach, ensuring that all materials are chased in a timely manner, understanding the need of our internal customers and meeting their expectations. Maintaining shortage reports and updating daily with new/latest data, ensuring MRP system (Navision) reflects these changes and all parties kept notified.

Comply with functional and business procedures and policies at all times. Ensure that in all contact with third parties, represents the business in a professional and competent manner ensuring compliance with all relevant company's functional and business policies, in particular but not limited to contractual policies, quality systems, ethical trading practises and statutory obligations.

Responsibilities:

• Provide performance metrics.
• Communicate to vendors efficiently
• Ensure that supplier invoices and shipping paperwork are administered accurately
• Chase up and Expedite Purchase Orders to meet SLAs
• Contacts vendors and shippers to ensure that merchandise, supplies, and equipment are forwarded on specified shipping date: Contacts vendor by mail, phone, or visit to verify shipment of goods on specified date.
• Communicate with Transportation Company to preclude delays in transit.
• Handle any issues related to vendor service, such as poor product quality or delivery delays
• Find solutions to delays, vendor errors, and other problems as they arise
• Work with various departments to determine the amount and type of goods required
• Maintain an accurate Shortage Report.
• Track orders from placement through delivery.
• Inspect goods upon delivery to ensure that the standards of quality are met and the appropriate quantity has been received.
• Arrange for distribution of materials upon arrival.
• May inspect products for quality and quantity to ensure adherence to specifications.
• Produce meaningful metrics.
• Maintain responsibility for assigned Vendors, placing orders and developing relationships.
• Uphold the company's core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behaviour consistent with the company's Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications:

• The successful Purchasing Expeditor will possess:-
• The ability to work as part of a small and busy team
• Excellent Customer service skills
• Excellent organisational and prioritisation skills
• Demonstrate previous knowledge of Purchase Order and Expediting Processes
• Excellent PC skills; in particular highly proficient use of Microsoft Excel.
• Experience with Agile PLM an advantage.
• Must have ERP/MRP experience, desirable: Microsoft Navision / D365 MRP experience.