Procurement Administrator

Mane Contract Services; Stafford; On-site; GBP 28,000 - 42,000; Full time

Job summary

Mane Contract Services seeks a Purchasing Expeditor to support the supply chain with a methodical approach to chasing shortages and expediting orders. You will maintain shortage reports and ensure MRP (Navision) reflects changes, keeping internal customers informed.

The role requires working with third parties, adhering to contractual and quality policies, and delivering timely shipments while upholding the company's ethics and integrity.

Qualifications

• Experience with Purchase Order processing and expediting.
• Proficient in Microsoft Excel.
• ERP/MRP experience required.
• Knowledge of Navision or D365 MRP advantageous.

Responsibilities

• Provide performance metrics.
• Communicate to vendors efficiently.
• Ensure that supplier invoices and shipping paperwork are administered accurately.
• Chase up and Expedite Purchase Orders to meet SLAs.
• Contacts vendors and shippers to ensure timely forwarding of goods.
• Coordinate with Transportation Company to preclude delays in transit.
• Manage issues related to vendor service, quality or delays.
• Find solutions to delays, vendor errors and other problems.
• Work with departments to determine goods required and quantities.
• Maintain an accurate Shortage Report and track orders from placement to delivery.
• Inspect goods on delivery to ensure quality and quantity meet specs.
• Arrange for distribution of materials upon arrival.

Skills

Teamwork

Customer service

Organisational skills

Prioritisation

PO & Expediting

Excel skills

Agile PLM

ERP/MRP experience

Tools

Microsoft Navision

D365 MRP

Job description

This temporary role will provide the supply chain with an accurate and methodical approach, ensuring that all materials are chased in a timely manner, understanding the need of our internal customers and meeting their expectations. Maintaining shortage reports and updating daily with new/latest data, ensuring MRP system (Navision) reflects these changes and all parties kept notified.

Comply with functional and business procedures and policies at all times. Ensure that in all contact with third parties, represents the business in a professional and competent manner ensuring compliance with all relevant company's functional and business policies, in particular but not limited to contractual policies, quality systems, ethical trading practises and statutory obligations.

Responsibilities:

• Provide performance metrics.
• Communicate to vendors efficiently
• Ensure that supplier invoices and shipping paperwork are administered accurately
• Chase up and Expedite Purchase Orders to meet SLAs
• Contacts vendors and shippers to ensure that merchandise, supplies, and equipment are forwarded on specified shipping date: Contacts vendor by mail, phone, or visit to verify shipment of goods on specified date.
• Communicate with Transportation Company to preclude delays in transit.
• Handle any issues related to vendor service, such as poor product quality or delivery delays
• Find solutions to delays, vendor errors, and other problems as they arise
• Work with various departments to determine the amount and type of goods required
• Maintain an accurate Shortage Report.
• Track orders from placement through delivery.
• Inspect goods upon delivery to ensure that the standards of quality are met and the appropriate quantity has been received.
• Arrange for distribution of materials upon arrival.
• May inspect products for quality and quantity to ensure adherence to specifications.
• Produce meaningful metrics.
• Maintain responsibility for assigned Vendors, placing orders and developing relationships.
• Uphold the company's core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behaviour consistent with the company's Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications:

• The successful Purchasing Expeditor will possess:-
• The ability to work as part of a small and busy team
• Excellent Customer service skills
• Excellent organisational and prioritisation skills
• Demonstrate previous knowledge of Purchase Order and Expediting Processes
• Excellent PC skills; in particular highly proficient use of Microsoft Excel.
• Experience with Agile PLM an advantage.
• Must have ERP/MRP experience, desirable: Microsoft Navision / D365 MRP experience.