Procurement Administrator

Mane Contract Services; Hempstalls; On-site; GBP 35,000 - 52,000; Full time

Job summary

Mane Contract Services seeks a Purchasing Expeditor to support the supply chain with timely chasing of materials. You will maintain shortage reports, update data in Navision, and ensure all parties stay informed while adhering to policies and ethical standards.

The role involves engaging with suppliers, expediting POs to meet SLAs, and coordinating with internal teams to determine quantities and timing. Strong Excel skills and ERP/MRP experience are essential.

Qualifications

• The successful Purchasing Expeditor will possess strong teamwork and collaboration skills.
• Excellent customer service and the ability to manage multiple stakeholders.
• Outstanding organisational and prioritisation abilities to meet deadlines.
• Knowledge of Purchase Order processes and expediting procedures.
• Proficient with Microsoft Excel for data tracking and reporting.
• Experience with ERP/MRP systems such as Navision or D365 is highly desirable.

Responsibilities

• Provide performance metrics on supplier performance and delivery.
• Communicate with vendors efficiently to chase orders and resolve issues.
• Process supplier invoices and shipping paperwork accurately.
• Chase and expedite purchase orders to meet SLAs.
• Contact vendors and shippers to verify shipments and arrange delivery.
• Coordinate with transportation to prevent delays in transit.
• Investigate and resolve issues related to vendor service, quality or delays.
• Work with internal teams to determine goods needed and quantities.
• Maintain an accurate shortage report and track orders from placement to delivery.
• Inspect goods on arrival to ensure quality and quantity standards are met.

Skills

Teamwork

Customer service

Organisation

Purchase orders & expediting

Microsoft Excel

Tools

Navision

Dynamics 365 (D365) MRP

Job description

This temporary role will provide the supply chain with an accurate and methodical approach, ensuring that all materials are chased in a timely manner, understanding the need of our internal customers and meeting their expectations. Maintaining shortage reports and updating daily with new/latest data, ensuring MRP system (Navision) reflects these changes and all parties kept notified.

Comply with functional and business procedures and policies at all times. Ensure that in all contact with third parties, represents the business in a professional and competent manner ensuring compliance with all relevant company's functional and business policies, in particular but not limited to contractual policies, quality systems, ethical trading practises and statutory obligations.

Responsibilities

• Provide performance metrics.
• Communicate to vendors efficiently
• Ensure that supplier invoices and shipping paperwork are administered accurately
• Chase up and Expedite Purchase Orders to meet SLAs
• Contacts vendors and shippers to ensure that merchandise, supplies, and equipment are forwarded on specified shipping date: Contacts vendor by mail, phone, or visit to verify shipment of goods on specified date.
• Communicate with Transportation Company to preclude delays in transit.
• Handle any issues related to vendor service, such as poor product quality or delivery delays
• Find solutions to delays, vendor errors, and other problems as they arise
• Work with various departments to determine the amount and type of goods required
• Maintain an accurate Shortage Report.
• Track orders from placement through delivery.
• Inspect goods upon delivery to ensure that the standards of quality are met and the appropriate quantity has been received.
• Arrange for distribution of materials upon arrival.
• May inspect products for quality and quantity to ensure adherence to specifications.
• Produce meaningful metrics.
• Maintain responsibility for assigned Vendors, placing orders and developing relationships.
• Uphold the company's core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behaviour consistent with the company's Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• The successful Purchasing Expeditor will possess:-
• The ability to work as part of a small and busy team
• Excellent Customer service skills
• Excellent organisational and prioritisation skills
• Demonstrate previous knowledge of Purchase Order and Expediting Processes
• Excellent PC skills; in particular highly proficient use of Microsoft Excel.
• Experience with Agile PLM an advantage.
• Must have ERP/MRP experience, desirable: Microsoft Navision / D365 MRP experience.