Purchasing and Supply Chain Coordinator

The JobsBoard; Aylesham; On-site; GBP 30,000 - 42,000; Full time

Job summary

The JobsBoard in the United Kingdom is seeking a proactive Procurement/Purchasing professional to coordinate daily stock ordering and replenishment. You’ll be the go-to for stock, ETA and availability queries from the sales team, ensuring timely delivery and optimal stock levels.

Based in a rural setting, your role involves managing POs with UK/EU/Far East suppliers, expediting deliveries, and supporting the offshore Purchasing & Supply Chain Administrator while producing weekly stock reports.

Qualifications

• 2–4 years in purchasing, supply planning or customer supply.
• Hands-on use of an ERP or forecasting tool (Slimstock, Business Central or similar).
• Experience ordering from Far East suppliers: lead times, shipping, MOQs.
• Strong Excel skills.
• Calm, clear and quick with internal customers; answers in plain English.
• Organised: runs a daily task list and closes things out.

Responsibilities

• Daily ordering: run the daily ordering routine in Slimstock and Microsoft Dynamics 365 Business Central. Review and approve stock replenishment proposals, specials, non-stock items and demand spikes in one daily pass.
• Purchase orders: place, confirm and track POs with UK, European and Far East suppliers. Keep confirmed ETAs up to date in the system.
• Expediting: chase late and part deliveries and escalate supplier failures to the Strategic Procurement & Supplier Performance Manager.
• Sales support: be the single point of contact for stock, ETA and availability questions. Give an answer or an update within the same working day.
• Specials, dropship and project orders: source, quote and order non-stock items. Coordinate delivery dates for practice kit‑out projects with the warehouse.
• New product enquiries: find suppliers and pricing for customer requests. Pass recurring or high‑volume lines to the Strategic Procurement & Supplier Performance Manager for tender.
• People: line-manage, coach and set daily priorities for the offshore Purchasing & Supply Chain Administrator.
• Reporting: produce weekly stock‑out, overdue‑PO and stock‑holding reports, and present at the monthly stock and supply review.

Skills

Purchasing experience

ERP/forecasting tools

Far East supplier experience

Excel skills

Internal customer communication

Organised/daily task discipline

Tools

Slimstock

Microsoft Dynamics 365 Business Central

Job description

Summary

Working for a family run business. This is a great opportunity to be part of a fast‑growing organisation, working within a friendly, supportive team.

You will coordinate the day-to-day purchasing and stock replenishment, so the right stock arrives on time without tying up cash. You are the go-to person for stock, ETA and availability questions from the sales team.

The company is in a very lovely rural setting therefore, candidates must be able to drive.

Key duties & responsibilities

• Daily ordering: run the daily ordering routine in Slimstock and Microsoft Dynamics 365 Business Central. Review and approve stock replenishment proposals, specials, non-stock items and demand spikes in one daily pass.
• Purchase orders: place, confirm and track POs with UK, European and Far East suppliers. Keep confirmed ETAs up to date in the system.
• Expediting: chase late and part deliveries and **escalate** supplier failures to the Strategic Procurement & Supplier Performance Manager.
• Sales support: be the single point of contact for stock, ETA and availability questions. Give an answer or an update within the same working day.
• Specials, dropship and project orders: source, quote and order non-stock items. Coordinate delivery dates for practice kit‑out projects with the warehouse.
• New product enquiries: find suppliers and pricing for customer requests. Pass recurring or high‑volume lines to the Strategic Procurement & Supplier Performance Manager for tender.
• People: line-manage, coach and set daily priorities for the offshore Purchasing & Supply Chain Administrator.
• Reporting: produce weekly stock‑out, overdue‑PO and stock‑holding reports, and present at the monthly stock and supply review.

Required qualifications, knowledge, experience & skills

• 2–4 years in purchasing, supply planning or customer supply, ideally in distribution or wholesale
• Hands‑on use of an ERP or forecasting tool (Slimstock, Business Central or similar)
• Experience ordering from Far East suppliers: lead times, shipping, MOQs
• Strong Excel skills
• Calm, clear and quick with internal customers; answers in plain English
• Organised: runs a daily task list and closes things out