Procurement Administrator

Albert Bartlett; Airdrie; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Competitive salary

Generous holiday allowance

Pension scheme

Employee assistance programme

Staff discounts and benefits platform

Career development opportunities

Job summary

Albert Bartlett is seeking a highly organised Procurement Administrator to join our Supply Chain team in Airdrie. You will raise and process purchase orders, maintain supplier records in the Infor M3 ERP system, and help ensure timely delivery of goods across the UK.

This varied role also covers export documentation, sales order processing and procurement reporting. A proactive approach, strong Excel skills and attention to detail will help you thrive in our fast-paced environment.

Qualifications

• Previous administrative experience would be beneficial but not essential.
• Good Microsoft Office skills, particularly Excel and Outlook.
• Experience using ERP systems would be advantageous, training provided.

Responsibilities

• Raise and process purchase orders in line with company procedures.
• Maintain supplier and product records within the Infor M3 ERP system.
• Monitor outstanding purchase orders and expedite deliveries where required.
• Liaise with suppliers regarding pricing, availability, lead times and delivery schedules.
• Resolve invoice discrepancies in collaboration with suppliers and the finance team.
• Produce procurement reports and maintain accurate procurement documentation.
• Provide administrative support across procurement, logistics, export administration and sales order processing.

Skills

Organisational skills

Attention to detail

Time management

Communication skills

Microsoft Excel

Microsoft Outlook

ERP systems experience

Tools

Infor M3 ERP

Job description

At Albert Bartlett, we're passionate about delivering quality produce to customers across the UK and beyond. We are looking for a highly organised and detail-oriented Procurement Administrator to join our Supply Chain team in Airdrie. This is a varied and fast-paced role providing administrative support across procurement, logistics, export administration and sales order processing. You will play a key role in ensuring purchase orders, export documentation, customer orders and Proof of Delivery (POD) records are processed accurately and efficiently, helping products move seamlessly from supplier to customer. Raise and process purchase orders in line with company procedures. Maintain supplier and product records within the Infor M3 ERP system. Monitor outstanding purchase orders and expedite deliveries where required. Liaise with suppliers regarding pricing, availability, lead times and delivery schedules. Resolve invoice discrepancies in collaboration with suppliers and the finance team. Produce procurement reports and maintain accurate procurement documentation. Previous administrative experience would be beneficial but is not essential. We welcome applications from candidates looking to start or develop a career in procurement, supply chain, or logistics. Good Microsoft Office skills, particularly Excel and Outlook. Experience using ERP systems would be advantageous, although full training will be provided. Strong organisational and time management skills. Excellent attention to detail and accuracy. Effective communication skills with the ability to build positive working relationships. Eagerness to learn and develop within a procurement environment. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. A proactive approach and willingness to take ownership of tasks.

• Competitive salary
• Generous holiday allowance
• Pension scheme
• Employee assistance programme
• Staff discounts and benefits platform
• Career development opportunities

Be part of a successful family-owned business with strong values and a supportive culture