Procurement Administrator

Anderson Knight; Glasgow; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Stable employer

No weekend work

Professional development

Competitive salary

Job summary

Anderson Knight Limited in Hillington is partnering with a well-established organisation to recruit a Procurement Administrator. This role supports end-to-end procurement, manages supplier relationships, and maintains compliance records to ensure smooth materials flow.

You will use advanced Excel (Pivot Tables, VLOOKUP/XLOOKUP) and MS Office to analyse data, raise purchase orders, and monitor supplier performance, with Monday to Friday hours and a salary of £25,992.32.

Qualifications

• Experience in procurement, purchasing, or service administration environment.
• Strong Excel skills including Pivot Tables and lookup functions.
• Excellent attention to detail with the ability to manage large data volumes.
• Good communication and time-management skills, with ability to work with multiple stakeholders.

Responsibilities

• Support end-to-end procurement processes and ensure accurate purchasing activities.
• Coordinate with suppliers, engineers, subcontractors and internal stakeholders to maintain service delivery and compliance.
• Raise purchase orders, obtain delivery proofs, and monitor supplier performance.
• Investigate and resolve supplier invoice queries and discrepancies promptly.
• Monitor outstanding purchase orders and ensure timely follow-ups.
• Maintain procurement records, supplier documentation and compliance paperwork.
• Assist with stock management, returns, and reporting.

Skills

Advanced Excel

Pivot Tables

VLOOKUP/XLOOKUP

Data analysis

Reporting

Tools

Microsoft Office

Job description

Anderson Knight is delighted to be partnering with a well-established and reputable organisation based in Hillington to recruit a Procurement Administrator.

This is an excellent opportunity for an organised and detail-oriented administrator with strong Excel skills and procurement experience to join a busy and supportive team. You’ll play a key role in supporting procurement operations, managing supplier relationships, maintaining compliance records, and ensuring the smooth flow of materials and services across the business.

Location: Hillington
Hours: Monday to Friday, 8:30am to 4:30pm
Salary: £25,992.32

The Role

As Procurement Administrator, you will be responsible for supporting the end-to-end procurement process and ensuring all purchasing activities are completed accurately and efficiently. Working closely with suppliers, engineers, subcontractors and internal stakeholders, you’ll help maintain service delivery standards while ensuring compliance with company and client requirements.

Key Responsibilities

• Manage procurement activities including sourcing materials, raising purchase orders, obtaining proof of delivery documentation, and monitoring supplier performance.
• Ensure all procurement processes and procedures are followed in line with company standards.
• Investigate and resolve supplier invoice queries and discrepancies in a timely manner.
• Monitor and control outstanding purchase orders, ensuring appropriate tracking and follow-up actions are completed.
• Maintain effective communication with suppliers, subcontractors, engineers, supervisors and management teams to support service delivery targets and SLAs.
• Compile, update and maintain client progress reports and status updates across various client systems.
• Support stock management activities including stock replenishment, stock adjustments, goods movements, bonded stock management and free-issue stock.
• Coordinate product returns and manage associated documentation.
• Ensure accurate product coding is used to support reporting and analysis activities.
• Maintain procurement records, supplier documentation and compliance paperwork.
• Process and file supporting documentation electronically, ensuring records remain accurate and accessible.
• Support legislative compliance requirements, including maintaining records relating to F-Gas regulations and refrigerant movements.
• Record and manage legislative and client-specific documentation in line with company and contractual requirements.
• Assist with service client accounting requirements and ensure administrative processes are completed accurately.

Skills & Experience Required

• Previous experience within a procurement, purchasing, supply chain or service administration environment.
• Strong understanding of procurement processes and purchasing administration.
• Advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, data analysis and reporting functions.
• Strong proficiency across Microsoft Office applications.
• Excellent attention to detail with the ability to manage large volumes of data accurately.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent communication skills and the ability to build effective working relationships at all levels.
• Ability to identify and resolve issues proactively.
• Understanding of compliance and legislative documentation processes would be advantageous.
• Knowledge of F-Gas regulations would be beneficial but is not essential.

What’s on Offer?

• Join a stable and growing business with an excellent reputation within its sector.
• A varied and fast-paced role with significant responsibility and opportunity to make an impact.
• Supportive and collaborative working environment.
• Regular Monday to Friday working hours with no weekend requirement.
• Competitive salary of £25,992.32.
• Opportunity to develop your procurement and supply chain expertise within a specialist industry.