Procurement & Admin Operations Specialist

PURDEY; Greater London; On-site; GBP 22,000 - 28,000; Full time

Job summary

PURDEY in Greater London is seeking a detail‑oriented administrator to support Procurement and Accounts in the manufacturing division, ensuring accurate record‑keeping and smooth daily operations. You will process POs, reconcile invoices, liaise with vendors, monitor inventory, and coordinate with warehouse for timely deliveries, while entering timesheets and payroll paperwork into the ERP.

A proactive, collaborative mindset is essential.

Qualifications

• Proven administrative experience, ideally within procurement, production, or accounting.
• Strong analytical and numerical aptitude with excellent attention to detail.
• Exceptional written and verbal communication, with ability to interact with internal and external stakeholders.
• Highly collaborative, team-oriented, proactive and self-motivated.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Process, create, and accurately track purchase orders within the internal database or ERP system.
• Reconcile invoices, match packing slips with POs, and resolve basic billing discrepancies.
• Liaise with vendors to confirm order details, pricing, delivery schedules and product availability.
• Monitor inventory levels and manage ordering of general office and consumable factory stock.
• Track status of open orders and coordinate with warehouse for timely deliveries.
• Accurate entry of craft-related timesheets and payroll paperwork.
• Investigate timesheet discrepancies with Team Leaders and Craftsmen to maintain accuracy.
• Input approved hours into ERP and ensure transfer to accounting system.
• Assist with production delivery report management and coordinate monthly meetings.
• Coordinate logistics and shipments with courier companies.
• Undertake additional administrative duties to support operations.

Job description

PURDEY in Greater London is seeking a detail‑oriented administrator to support Procurement and Accounts in the manufacturing division, ensuring accurate record‑keeping and smooth daily operations. You will process POs, reconcile invoices, liaise with vendors, monitor inventory, and coordinate with warehouse for timely deliveries, while entering timesheets and payroll paperwork into the ERP.

A proactive, collaborative mindset is essential.