Accounts Payable & Purchasing Administrator

Rubicon Recruitment Agency; Poole; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid work

Job summary

Rubicon Recruitment Agency is seeking an Accounts Payable & Purchasing Administrator in Poole. The role bridges finance and purchasing, ensuring supplier accounts and logistics are accurate and efficient.

You will work across purchasing, banking and supplier accounts with a strong focus on process discipline. The position offers hybrid work between office and home and a collaborative, one-team culture.

Qualifications

• At least 5 years' experience in Accounts Payable
• Good general IT skills, ideally M365 proficient
• Strong time management with the ability to multi-task reliably
• A proactive, calm approach even when things get busy

Responsibilities

• Supporting purchasing with supplier order confirmations and pricing accuracy using SAP B1
• Managing purchase ledger tasks, including invoice processing and supplier statement reconciliation
• Liaising with freight forwarders and carriers, and maintaining import/export records
• Carrying out daily bank reconciliations and coordinating BACS and international payments
• Covering general finance duties including credit control and sales ledger support

Skills

Accounts Payable

M365

Time management

Multi-tasking

Proactive approach

Tools

SAP B1

Microsoft 365

Job description

Accounts Payable & Purchasing Administrator | Poole, Dorset

If you're the sort of person who takes real pride in getting the detail right and likes knowing exactly where you stand day to day, this Accounts Payable & Purchasing Administrator role offers exactly that. It's a stable, structured position within a well-established local business, working across finance and purchasing to keep supplier accounts and logistics running smoothly.

As an Accounts Payable & Purchasing Administrator, you will benefit from:

• A supportive, one-team working environment across finance and purchasing
• Genuine variety across purchasing, banking, and supplier account work
• The chance to build strong working relationships across the business
• Consistent, well-structured processes and clear expectations
• Hybrid working between office and home

As an Accounts Payable & Purchasing Administrator, your responsibilities will include:

• Supporting purchasing with supplier order confirmations and pricing accuracy using SAP B1
• Managing purchase ledger tasks, including invoice processing and supplier statement reconciliation
• Liaising with freight forwarders and carriers, and maintaining import/export records
• Carrying out daily bank reconciliations and coordinating BACS and international payments
• Covering general finance duties including credit control and sales ledger support

As an Accounts Payable & Purchasing Administrator, your experience will include:

• At least 5 years' experience in Accounts Payable
• Good general IT skills, ideally M365 proficient
• Strong time management with the ability to multi-task reliably
• A proactive, calm approach even when things get busy