Accounts Payable & Purchasing Administrator

Rubicon Recruitment; Poole; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working between office and home

Job summary

Rubicon Recruitment is seeking an Accounts Payable & Purchasing Administrator in Poole, Dorset. The role spans accounting and purchasing to keep supplier accounts and logistics running smoothly, with a hybrid office/home setup.

You will handle supplier confirmations, invoicing, and bank reconciliations, while liaising with freight forwarders and maintaining import/export records. Strong IT skills and 5+ years in accounts payable are essential.

Qualifications

• At least 5 years' experience in Accounts Payable.
• Good general IT skills, ideally M365 proficient.
• Strong time management with the ability to multi-task reliably.
• A proactive, calm approach even when busy.
• High standards of written and verbal communication.

Responsibilities

• Support purchasing with supplier order confirmations and pricing accuracy using SAP B1.
• Manage purchase ledger tasks, including invoice processing and supplier statement reconciliation.
• Liaise with freight forwarders and carriers, maintaining import/export records.
• Carry out daily bank reconciliations and coordinate BACS and international payments.
• Cover general finance duties including credit control and sales ledger support.

Skills

Time management

Multi-tasking

Proactive

Written & verbal communication

M365 proficiency

Tools

SAP B1

Microsoft 365

Job description

Accounts Payable & Purchasing Administrator Poole, Dorset

If you're the sort of person who takes real pride in getting the detail right and likes knowing exactly where you stand day to day, this Accounts Payable & Purchasing Administrator role offers exactly that. It's a stable, structured position within a well-established local business, working across finance and purchasing to keep supplier accounts and logistics running smoothly.

As an Accounts Payable & Purchasing Administrator, you will benefit from:

• A supportive, one-team working environment across finance and purchasing


• Genuine variety across purchasing, banking, and supplier account work


• The chance to build strong working relationships across the business


• Consistent, well-structured processes and clear expectations


• Hybrid working between office and home

As an Accounts Payable & Purchasing Administrator, your responsibilities will include:

• Supporting purchasing with supplier order confirmations and pricing accuracy using SAP B1


• Managing purchase ledger tasks, including invoice processing and supplier statement reconciliation


• Liaising with freight forwarders and carriers, and maintaining import/export records


• Carrying out daily bank reconciliations and coordinating BACS and international payments


• Covering general finance duties including credit control and sales ledger support

As an Accounts Payable & Purchasing Administrator, your experience will include:

• At least 5 years' experience in Accounts Payable


• Good general IT skills, ideally M365 proficient


• Strong time management with the ability to multi-task reliably


• A proactive, calm approach even when things get busy


• High standards of written and verbal communication

If you're looking for a role where accuracy and reliability are genuinely valued, this is a great next step.