Proactive Operations & Facilities Coordinator

Bdo Uk; City of Edinburgh; On-site; GBP 22,000 - 28,000; Full time

Job summary

BDO UK in Edinburgh seeks a proactive Facilities and Administration Assistant to provide efficient support across nominated locations. You’ll help manage office operations, health & safety, and general maintenance, ensuring a safe, tidy and well‑run environment.

You’ll work closely with the Operations Manager and senior managers, handling tasks independently while collaborating with colleagues. The role suits a detail‑oriented communicator with strong IT skills and a willingness to learn new

Qualifications

• Advanced Word and Excel skills including formulas.
• Proficiency in PowerPoint and Outlook.
• Ability to learn AMS and other expat digital tools.
• Curiosity about technology and process improvement.
• Strong written communication, organization, and attention to detail.

Responsibilities

• Assist with the provision of an efficient, effective and professional facilities and administrative support service to your nominated locations.
• Support the Operations Manager in the smooth running of the office (general maintenance, working environment and Health & Safety) to maintain a safe, clean and tidy work environment.
• Have knowledge of Facilities Management processes (preferable).
• Have previous experience of working within a high profile corporate environment.
• Have previous experience in Health & Safety or willingness to undertake training.
• Is confident with communication. Recognises that different people require different approaches and adjusts style appropriately.
• Ability to adapt to new experiences including learning new skills or systems in order to provide help during busy periods.
• Use initiative to find tasks to complete and catch up on when in quiet periods.
• Pro-active and hands on – happy to support other Team members.
• IT Skills, Outlook, Excel, Word.

Skills

Written communication

Organisational skills

Deadline driven

Proactive

Tools

AMS (Assignment Management System)

Basic coding

MS Excel

MS Word

PowerPoint

Outlook

Job description

BDO UK in Edinburgh seeks a proactive Facilities and Administration Assistant to provide efficient support across nominated locations. You’ll help manage office operations, health & safety, and general maintenance, ensuring a safe, tidy and well‑run environment.

You’ll work closely with the Operations Manager and senior managers, handling tasks independently while collaborating with colleagues. The role suits a detail‑oriented communicator with strong IT skills and a willingness to learn new