Proactive Operations & Facilities Coordinator

BDO UK LLP; City of Edinburgh; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

BDO UK LLP is seeking an organised Facilities and Administrative Assistant to join our Secretarial and Administration team in supporting nominated locations. You will manage proactive tasks, assist with facilities, and coordinate with senior managers to ensure smooth operations.

You will have strong MS Office skills, drive for process improvements, and a willingness to learn AMS and related digital tools. A high level of professionalism and clear communication are essential.

Qualifications

• Advance level in Word, Excel (including the use of formulas), PowerPoint and Outlook
• Ability to learn how to use the Assignment Management System (AMS), basic coding and other expat digital tools
• Curiosity about technology developments and how these can be used for process improvements
• Understanding of process; design and implementation
• Strong written communication skills – exceptional spelling, punctuation and grammar
• Strong organisational skills with good attention to detail
• Able to work towards tight deadlines and prioritise work
• Adopts a methodical, thorough approach to routine tasks demonstrating awareness that all tasks, even if they are routine, contribute to a well-run client engagement

Responsibilities

• Assist with the provision of an efficient, effective and professional facilities and administrative support service to your nominated locations.
• Support the Operations Manager in the smooth running of the office (general maintenance, working environment and Health & Safety) to maintain a safe, clean and tidy work environment.
• Have knowledge of Facilities Management processes (preferable).
• Have previous experience of working within a high profile corporate environment.
• Have previous experience in Health & Safety or willingness to undertake training.
• Is confident with communication. Recognises that different people require different approaches and adjusts style appropriately.
• Ability to adapt to new experiences including learning new skills or systems in order to provide help during busy periods.
• Use initiative to find tasks to complete and catch up on when in quiet periods.
• Pro-active and hands on – happy to support other Team members.
• IT Skills, Outlook, Excel, Word.

Skills

Advanced MS Office

AMS system

Tech curiosity

Process improvement

Tools

AMS system

Job description

BDO UK LLP is seeking an organised Facilities and Administrative Assistant to join our Secretarial and Administration team in supporting nominated locations. You will manage proactive tasks, assist with facilities, and coordinate with senior managers to ensure smooth operations.

You will have strong MS Office skills, drive for process improvements, and a willingness to learn AMS and related digital tools. A high level of professionalism and clear communication are essential.