Proactive Office & Facilities Coordinator

Northreach; Liverpool; On-site; GBP 24,000 - 30,000; Full time

Job summary

Northreach is seeking a proactive Office & Facilities Coordinator to take ownership of the day-to-day running of the office in Liverpool, ensuring equipment, supplies and support are available for colleagues.

Working with the People & Technology team, you'll handle facilities coordination, office administration, supplier management and event support, with opportunities to expand into travel, expenses and broader admin duties.

Qualifications

• Experience in office management, facilities coordination or a similar operational support role.
• Strong organisational skills and the ability to manage competing priorities.
• Experience coordinating suppliers, contractors, maintenance providers or other external service partners.
• Confident communication skills, with the ability to build effective relationships across all levels of a business.
• Experience within financial services, professional services or another regulated business environment.

Responsibilities

• Coordinate day-to-day office facilities, housekeeping and maintenance to keep the workplace running smoothly.
• Manage relationships with external suppliers, contractors and building management, ensuring services are delivered effectively.
• Organise equipment and access requirements for new starters, liaising with IT support to arrange laptops and accessories.
• Maintain accurate equipment registers and records of laptops and other assets issued to employees.
• Monitor and order stationery, kitchen, cleaning and general office supplies.
• Coordinate essential facilities checks and health and safety activities, including fire safety, PAT testing and water assessments.
• Manage confidential waste collections and ensure sensitive materials are handled securely.
• Oversee parking permits, space allocation and related queries with the building management team.
• Welcome deliveries, prepare meeting rooms and coordinate general office requirements.
• Support internal events, celebrations and team activities, including catering and logistical arrangements.
• Arrange business travel and accommodation when required.
• Identify practical improvements to office processes, supplier arrangements and facilities administration.

Skills

Organisation

Communication

Prioritisation

Problem solving

People relationships

Tools

Microsoft Word

Excel

Job description

Northreach is seeking a proactive Office & Facilities Coordinator to take ownership of the day-to-day running of the office in Liverpool, ensuring equipment, supplies and support are available for colleagues.

Working with the People & Technology team, you'll handle facilities coordination, office administration, supplier management and event support, with opportunities to expand into travel, expenses and broader admin duties.