Pre-Construction & Bid Coordination Specialist

Keltbray; Welwyn Garden City; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Keltbray is seeking a Pre-Construction Coordinator to support the planning and mobilisation of our data centre and renewables projects. You will work closely with estimators, planners, design teams and project managers to coordinate pre-construction activities from bid stage through site mobilisation.

You will manage bid documentation (PQQs, EOIs, RFIs), maintain document control systems, update CRM and SharePoint, and assist with bid production using InDesign.

Qualifications

• Strong organisational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Ability to manage multiple tasks and deadlines effectively.
• Desirable: bid management tools and document control systems.

Responsibilities

• Directly support the pre-construction team and assist estimators and bid managers with tender documentation.
• Coordinate pre-construction activities from bid stage through site mobilisation and arrange meetings/workshops.
• Create materials including CVs and case studies for data centre/renewables divisions.
• Manage bid documents on SharePoint and maintain trackers and document control systems.
• Support business development by monitoring procurement portals and communicating opportunities.
• Assist with CRM updates and coordinate project close-out meetings with site management.

Skills

Organisational skills

Communication skills

Multi-tasking

Deadline management

Education

APMP or similar bid/proposal management certification

Tools

Word

Excel

PowerPoint

Teams

SharePoint

CRM systems

InDesign

Job description

Keltbray is seeking a Pre-Construction Coordinator to support the planning and mobilisation of our data centre and renewables projects. You will work closely with estimators, planners, design teams and project managers to coordinate pre-construction activities from bid stage through site mobilisation.

You will manage bid documentation (PQQs, EOIs, RFIs), maintain document control systems, update CRM and SharePoint, and assist with bid production using InDesign.