Port Operations Admin Coordinator (Part-Time)

Forth Ports Group; Rosyth; On-site; GBP 32,000 - 34,000; Part time

Benefits offered by this job

Competitive salary

Generous annual leave entitlement

Pension scheme

Wellbeing initiatives

Employee Assistance Programme

Job summary

Forth Ports Group is seeking an Administrative Assistant in Rosyth for a part-time 6-month fixed-term contract. The role supports the Port of Rosyth by handling records, procurement administration, and customer-facing processes to ensure efficient day-to-day operations.

You will manage resource records, support purchasing activities, and maintain accurate reports to enable operations and finance teams to function smoothly.

Qualifications

• Previous administrative experience, ideally gained within an accounts, operational or busy office-based environment.
• Good working knowledge of Microsoft Office, with confidence in maintaining accurate records and preparing reports.
• Strong attention to detail and a commitment to producing accurate information for operational, financial and customer-related purposes.
• Effective communication skills, with the ability to build positive working relationships with colleagues, contractors, customers and external stakeholders.

Responsibilities

• Maintain accurate records of resource allocation, including administration relating to overtime, absence and annual leave.
• Record vessel calls, cargo movements and vessel activity accurately within IPOS, ensuring information is complete, timely and reliable.
• Capture and reconcile cargoes received and delivered, supporting the preparation of accounts and period-end reconciliation for both revenue and tonnage.
• Monitor contractor hires, berth usage, equipment hires and resource hires on a daily, weekly and monthly basis, preparing accurate reports for Operations and Accounts.
• Support weighbridge activity by assisting with the accurate throughput and administration of received, stored and despatched cargoes.
• Prepare ship discharge information, tonnage performance records and related analysis to support operational visibility and decision-making.
• Provide a responsive administrative service to the Operations Manager and wider department, including correspondence, quotations, reports and other ad hoc support.
• Ensure purchase orders are documented, progressed and completed effectively in partnership with the Purchasing Department and other relevant parties.

Skills

Microsoft Office

Record keeping

Communication

Organisational skills

Tools

IPOS

Job description

Forth Ports Group is seeking an Administrative Assistant in Rosyth for a part-time 6-month fixed-term contract. The role supports the Port of Rosyth by handling records, procurement administration, and customer-facing processes to ensure efficient day-to-day operations.

You will manage resource records, support purchasing activities, and maintain accurate reports to enable operations and finance teams to function smoothly.