Personal Assistant - Port Director

HEYSHAM PORT LTD; Greenock; On-site; GBP 22,000 - 30,000; Part time

Benefits offered by this job

27 days holiday per annum (plus bank)

Pension scheme

Flexible benefits

Cycle2Work

Healthcare options

Employee assistance programme

Job summary

Heysham Port Ltd is seeking a Part-Time Personal Assistant to the Port Director in Greenock. You will manage complex diaries, arrange travel, organise meetings, prepare agendas, collate papers and support reports and presentations, while handling correspondence with discretion.

Experience as a PA or senior admin in a busy organisation is preferred; strong MS Office skills and ability to prioritise in a fast-paced port environment are essential.

Qualifications

• Executive support experience in a busy organisation.
• Ability to manage confidential information.
• Strong organisational and prioritisation skills.
• Clear communication and stakeholder liaison abilities.
• Proficient MS Office skills and technology for planning and communication.
• Experience preparing papers, agendas, minutes, reports or presentations, and arranging travel, meetings or events.

Responsibilities

• Provide high-quality executive support to the Port Director.
• Manage complex diaries and scheduling to optimise time and priorities.
• Arrange travel and organise internal and external meetings.
• Prepare agendas and collate papers for meetings; support reports and presentations.
• Support day-to-day administration and process purchase orders.
• Handle correspondence with discretion and professionalism.

Skills

Executive support

Diary management

Travel coordination

Meeting coordination

Paper preparation

Reports and presentations

Discretion and judgment

Stakeholder engagement

Communication

Tools

Microsoft Office

Outlook

Word

PowerPoint

Job description

Personal Assistant - Port Director

Date: 1 Sept 2026

Location: Greenock, GB, PA16 8UU

Personal Assistant to the Port Director - Part Time

Your role

You will provide high-quality executive support, manage complex diaries, arrange travel, organise internal and external meetings, prepare agendas, collate papers and support reports, presentations and business documents. You will also help manage correspondence, maintain accurate records, raise purchase orders and ensure day-to-day administration is handled efficiently and professionally.

As a trusted point of contact, you will work with colleagues, customers and external partners with discretion, care and attention to detail. You will use sound judgement to balance competing priorities, anticipate what is needed and use digital tools to improve coordination and make processes more efficient.

What you'll bring

You will bring:

• PA, executive assistant or senior administrative experience in a busy organisation, ideally operating at scale and pace;
• Confidence supporting senior stakeholders, managing confidential information and coordinating a range of priorities;
• Effective organisation, adaptability and the ability to prioritise while keeping a calm, customer-focused approach;
• Clear communication skills and the ability to build effective relationships across the business;
• Good Microsoft Office skills, including Outlook, Word and PowerPoint, with confidence using technology to plan, organise and communicate;
• Experience preparing papers, agendas, minutes, reports or presentations, and arranging travel, meetings or events.
• Discretion, attention to detail, a positive approach and the ability to contribute in a busy port environment.

Who are we?

Already one of the UK's leading port and logistics companies, we are planning substantial capital investment over the next 5 years to achieve our vision of becoming the UK's leading port operator. We have ambitious plans to grow and transform the supply chain to benefit our customers. Our investments are decarbonizing our operations, which in turn is helping us work towards our goal of having Net Zero Port Operations by 2040. Much of our success depends on our unrivalled facilities and technology. But in our sector, it comes down to having the right talent to enable our organisation to grow.

What we can offer you

In addition to a competitive salary, we have a strong track record of developing our people to expand their skills and experience and develop their careers. Valuing and rewarding our workforce is important to us which is why we offer a fantastic range of flexible benefits to choose from, such as:

• 27 days holiday per annum (plus bank holidays)
• Matched Contribution Pension Scheme up to 10%
• Peel Ports Flexible Benefits including salary sacrifice car scheme, healthcare cash plans, Cycle2Work Scheme, critical illness insurance, gyms, retail vouchers
• Commitment to learning and personal development
• We promote good physical and mental health and can provide additional support to colleagues via our employee assistance programme when required