Port Director Executive Assistant (Part-Time)

HEYSHAM PORT LTD; Greenock; On-site; GBP 22,000 - 30,000; Part time

Benefits offered by this job

27 days holiday per annum (plus bank)

Pension scheme

Flexible benefits

Cycle2Work

Healthcare options

Employee assistance programme

Job summary

Heysham Port Ltd is seeking a Part-Time Personal Assistant to the Port Director in Greenock. You will manage complex diaries, arrange travel, organise meetings, prepare agendas, collate papers and support reports and presentations, while handling correspondence with discretion.

Experience as a PA or senior admin in a busy organisation is preferred; strong MS Office skills and ability to prioritise in a fast-paced port environment are essential.

Qualifications

• Executive support experience in a busy organisation.
• Ability to manage confidential information.
• Strong organisational and prioritisation skills.
• Clear communication and stakeholder liaison abilities.
• Proficient MS Office skills and technology for planning and communication.
• Experience preparing papers, agendas, minutes, reports or presentations, and arranging travel, meetings or events.

Responsibilities

• Provide high-quality executive support to the Port Director.
• Manage complex diaries and scheduling to optimise time and priorities.
• Arrange travel and organise internal and external meetings.
• Prepare agendas and collate papers for meetings; support reports and presentations.
• Support day-to-day administration and process purchase orders.
• Handle correspondence with discretion and professionalism.

Skills

Executive support

Diary management

Travel coordination

Meeting coordination

Paper preparation

Reports and presentations

Discretion and judgment

Stakeholder engagement

Communication

Tools

Microsoft Office

Outlook

Word

PowerPoint

Job description

Heysham Port Ltd is seeking a Part-Time Personal Assistant to the Port Director in Greenock. You will manage complex diaries, arrange travel, organise meetings, prepare agendas, collate papers and support reports and presentations, while handling correspondence with discretion.

Experience as a PA or senior admin in a busy organisation is preferred; strong MS Office skills and ability to prioritise in a fast-paced port environment are essential.