Policy and Uniform Coordination Administrator

NEP cloud; Yate; Remote; GBP 16,000 - 17,000; Part time

Benefits offered by this job

Agenda for Change

27+ days annual leave

NHS Pension Scheme

Job summary

Sirona care & health CIC in Yate is seeking a Policy and Uniform Coordination Administrator to join our Quality & Safety team on an 8-month fixed‑term contract (Band 3). The role supports end-to-end uniform management and policy governance, with flexible hours including full-time/part-time options.

The post includes admin duties, governance support, email management, and meeting coordination, with a 22.5-hour week pro rata arrangement and NHS benefits.

Qualifications

• Numeracy and Literacy level 2 qualification or equivalent.
• NVQ 3 in administration or equivalent demonstrable experience.
• Willingness to undertake training required for the role.

Responsibilities

• Be the first point of contact for phone and email queries, responding in a supportive and timely manner.
• Understand and manage the administration of policy and uniform processes.
• Provide administrative support to the policy and uniform process, looking for improvements to our processes and procedures.
• Arrange meetings, booking venues, inviting attendees; provide administrative and minute taking when required.
• Use initiative and judgement and know when to elevate issues.
• Monitor and action inbox/phone queries relating to policies and uniforms and escalate as needed.

Skills

First point of contact

Record keeping

IT literacy

Communication skills

Education

Numeracy & Literacy level 2

NVQ 3 in administration

Willingness to undertake training

Job description

Main area Quality & Safety Grade NHS AfC: Band 3 Contract 8 months (fixed-term contract/secondment) Hours

• Full time
• Part time
• Flexible working

22.5 hours per week Job ref 083-8222563-HO

Employer Sirona care & health CIC Employer type NHS Site Yate HQ Town Yate Salary £25,760 - £27,476 per annum, pro rata Salary period Yearly Closing 16/10/2026 23:59

Policy and Uniform Coordination Administrator

NHS AfC: Band 3

Please note that if you apply for a position with Sirona care & health, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac Account and email accounts.

We reserve the right to close this vacancy early if sufficient applications are received prior to the advertised closing date.

Job overview

The Policy and Uniform Coordination Administrator is responsible for coordinating the end-to-end uniform management process, including ordering, recycling and disposal, ensuring the timely, cost-effective and compliant provision of uniforms. The role supports governance, audit assurance and consistency across services.

In addition, the post holder provdes a responsive and effective administrative service to the Clinical and Professional Policy Steering Group, undertaking key administrative duties, managing and responding to email enquiries, and supporting the Steering Group Chair in the coordination and administration of policy governance processes.

Main duties of the job

• Be the first point of contact for phone and email queries, responding in a supportive and timely manner and escalating where necessary
• Understand and manage the administration of policy and uniform processes
• Provide administrative support the policy an uniform process, looking for improvements to our processes and procedures
• Arrange meetings, booking venues, inviting attendees Provide administrative and minute taking when required
• Use initiative and judgement at all times and know when it is appropriate to elevate any issues
• Monitor and action all inbox/phone queries relating to policies and uniforms and escalat
• Understand the importance of urgent queries being responded to and being able to prioritise your workload.

Working for our organisation

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits you’ll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

Detailed job description and main responsibilities

Please see the job description and person specification attached for further information on the role.

Please note, we cannot offer a Certificate of Sponsorship for this role.
If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please only provide the expiry date and not your share code within your application.

If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.

Please use your 'Supporting Information' to demonstrate and provide evidence in how you meet the Person Specification below.

Person specification

Qualifications

• Numeracy and Literacy level 2 qualification or equivalent demonstrable skills.
• NVQ 3 in administration, or equivalent demonstrable experience
• Willingness to undertake training required for the role.

Skills, experience and knowledge

• Excellent IT skills, including experience using Microsoft Office (Excel, Outlook, Word), comprehensive knowledge of Microsoft Office, minute taking and time management skills
• Ability to maintain accurate records and manage data in line with organisational processes
• Good communication skills, both written and verbal, with the ability to liaise effectively with staff, managers, and suppliers
• Demonstrable experience in an administrative, coordination, or customer service role

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Name Lucy Osborne Job title Lead for Admin & Programmes in Quality & Safety Email address [emailprotected] Telephone number 07930979255