PMO Co-ordinator

TN United Kingdom; London; On-site; GBP 40,000 - 80,000; Full time

Job summary

An established industry player seeks a Project Management Office Co-ordinator/Lead to oversee the office relocation program. This role involves collaboration with various stakeholders, managing project timelines, and ensuring effective communication throughout the process. The ideal candidate will have a strong background in project management, excellent communication skills, and experience in professional services. Join a supportive and inclusive environment where your contributions will be valued, and help shape the future of the firm as it navigates this significant transition.

Qualifications

• Experience in a PMO role across the full lifecycle.
• Practitioner-level project management accreditation is required.

Responsibilities

• Manage document control and project structure.
• Coordinate PMO activities and maintain project timelines.

Skills

Project Management

Communication Skills

Risk Management

Stakeholder Engagement

Organizational Skills

Education

Degree or equivalent qualification

Tools

MS Excel

MS Project

MS Word

MS PowerPoint

Visio

i-Manage DMS

Job description

Practice Area/Department: Facilities / Maintenance

Support and Adjustments for candidates: At Travers Smith, we are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information, please visit our website.

Travers Smith

An award-winning city law firm. We build lasting relationships with public and private sector clients. Our purpose is to provide the highest quality service to our clients while enabling our people to achieve professional fulfillment in a supportive, inclusive, and enjoyable working environment.

The Role

The Project Management Office Co-ordinator/Lead ('PMO') will work alongside internal project team colleagues and diverse stakeholders to coordinate actions related to the firm's office relocation programme, expected to complete in Q4 2025. As the anchor tenant occupying 156,000 sq ft, maintaining strong relationships with the Landlord and managing agent is essential.

The role primarily involves collaboration with representatives from Property and Workplace, Communications, Technology, and Change Management, as well as supporting the Project Director.

Key Responsibilities and Deliverables

1. Manage document control, including mapping iManage DMS and establishing a project structure for access to emails, attachments, and presentations.
2. Coordinate key PMO activities such as reporting, planning, risk and issue management, and maintaining the decision log.
3. Provide accurate and timely governance reports.
4. Maintain project timelines and resource plans.
5. Create and update a risk register.
6. Track progress and issues, reporting to the project team, sponsors, and stakeholders.
7. Assist with communication plans and coordinate updates for internal intranet pages and firm-wide communications.
8. Liaise with internal and external stakeholders and follow up to ensure adherence to project timelines.
9. Compile and distribute project reports.
10. Prepare agendas, facilitate discussions, take minutes, and follow up on actions.
11. Hold the project team accountable, identifying gaps and risks.

Key Requirements

1. Experience across the full lifecycle of a PMO role.
2. Ability to build management-level relationships and engage with suppliers and project representatives.
3. Degree or equivalent qualification.
4. Practitioner-level project management accreditation (e.g., P3O, PRINCE2, MSP, PMI PMP, APMP).
5. Experience in professional or financial services.
6. Strong knowledge of MS Excel & Project, with proficiency in MS Word, PowerPoint, Visio, and DMS concepts, preferably i-Manage.
7. Experience with office relocations.
8. Ability to create and maintain governance systems and controls, including resource plans, budgets, RAID logs, quality standards, change requests, decision logs, status reports, and document QA.

Personal Skills and Attributes

1. Excellent communication skills, both written and verbal.
2. Ability to build relationships across all levels.
3. Strong presentation skills.
4. Proactive with a positive attitude.
5. Ability to identify and suggest process improvements.
6. Excellent organizational and time management skills.
7. Team player with collaborative mindset.
8. Customer-focused and responsive.
9. Flexible and adaptable to change.
10. Resilient under pressure.
11. Results-oriented with attention to detail.
12. Ownership-driven and decisive.
13. Open to continuous learning and development.
14. Sound judgment and integrity.
15. Analytical and solution-focused.
16. Understanding of cultural diversity in the workplace.

Additional Notes: If you are not a passport holder of the country for the vacancy, you might need a work permit. Check our Blog for more information.

Note: Do not include bank or payment details in your application. All applications should be submitted via the 'Apply now' button.

Created on 01/05/2025 by TN United Kingdom