Planning & Scheduling Coordinator (6-Month FTC)

Saltire Facilities Management Limited; Bellshill; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Employee discounts

Gym membership discount

Annual leave purchase option

Volunteer day

Referral bonus £500

Wellbeing support

Company pension

Cycle-to-work

Healthcare reimbursement

Job summary

Saltire Facilities Management Limited is recruiting for a hands-on scheduling and planning coordinator in Bellshill, Scotland. The role focuses on planning engineer workloads, coordinating appointments, and ensuring services run smoothly, efficiently and compliantly.

The position is a 6-month fixed-term contract with the potential for permanency. It is a full-time role, Monday to Friday, 08:00–16:30, 37.5 hours per week, with salary from £27,000 per year depending on experience.

Qualifications

• Experience in scheduling, coordination or administrative planning.
• Confident managing diaries, workloads or field-based teams.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Good working knowledge of Microsoft Office and planning systems.
• Ability to work independently and as part of a team.

Responsibilities

• Plan and schedule workforce and engineer workloads.
• Plan and optimise daily engineer routes using scheduling system.
• Balance workloads with Team Leaders and Engineering Managers.
• Monitor progress and client KPIs; respond to changes quickly.
• Act as a key contact for customers and clients; manage calls and emails.
• Book, reschedule and confirm appointments; issue notifications on time.
• Prepare and issue daily, weekly and monthly client reports; ensure compliance.
• Maintain accurate system records and support safety documentation.

Skills

Scheduling & coordination

Diary management

Organisational skills

Communication skills

MS Office & planning systems

Team awareness

Tools

Microsoft Office

Scheduling systems

Job description

Saltire Facilities Management Limited is recruiting for a hands-on scheduling and planning coordinator in Bellshill, Scotland. The role focuses on planning engineer workloads, coordinating appointments, and ensuring services run smoothly, efficiently and compliantly.

The position is a 6-month fixed-term contract with the potential for permanency. It is a full-time role, Monday to Friday, 08:00–16:30, 37.5 hours per week, with salary from £27,000 per year depending on experience.