Planning Department Administration Apprentice J3462- Long Aston

The South West Apprenticeship Company; Bristol; On-site; GBP 15,000 - 20,000; Full time

Benefits offered by this job

33 days annual leave

Parking

Job summary

A prominent apprenticeship provider in the UK is looking for a Document Controller Apprentice to join a major construction project in Bristol. This role involves managing project documentation and supporting site teams, providing an excellent opportunity to gain industry-specific skills. Ideal for someone organized and detail-oriented, this apprenticeship leads to a nationally recognized qualification in Business Administration and offers a pathway for a successful career in construction and project support.

Qualifications

• Must be highly organised and enjoy working with systems and processes.
• Strong attention to detail with pride in accurate work.
• Ability to manage tasks to deadlines.

Responsibilities

• Create, monitor, and maintain electronic drawing and document records.
• Control and distribute drawings, ensuring they are properly filed.
• Support BREEAM administration and coordinate project folders.

Skills

Organisational skills

Attention to detail

Task management

Verbal communication

Written communication

Teamwork

Education

GCSE Maths and English at Grade C/4 or above

Tools

Microsoft Office

Job description

An exciting opportunity to join a major Bristol-based construction project as a Document Controller Apprentice, supporting the design and site teams by managing project documentation, drawings and compliance records while gaining valuable professional skills in a fast-paced environment.

About the Employer
Gilbert-Ash delivers award-winning construction projects across the UK and beyond, but what really sets them apart is how they work. They think creatively, work collaboratively, and care deeply about the impact their projects have on people, communities and the environment. From the safety and wellbeing of their teams to the places they help create, Gilbert-Ash is about doing things properly, not just getting the job done.

About the Role
This is an exciting opportunity to join a busy construction project team in Bristol (Epic Project) as a Document Controller Apprentice.

You will play a key role in keeping project information organised, accurate and up to date, supporting the Design Manager, Planning Department and Site Teams to ensure everything runs smoothly and efficiently.
If you’re someone who enjoys structure, precision and being at the heart of how a project operates, this role offers fantastic exposure to the construction industry and professional project environments.

What You Will Be Doing

• Creating, monitoring and maintaining electronic drawing and document records
• Controlling and distributing drawings, ensuring they are date stamped, recorded and filed correctly
• Supporting BREEAM administration and coordinating project folders
• Working closely with the client’s design team
• Quality checking information before it is issued to site teams
• Assisting with the preparation of Health & Safety Files and O&M Manuals
• Ensuring documentation is returned to Head Office in line with ISO9001 and ISO14001 standards
• Maintaining quality, environmental and health & safety procedures
• Supporting wider team administration where required

You will gain valuable experience in compliance, quality assurance, project coordination and professional communication, all highly transferable skills for future progression.

Who This Apprenticeship Is For
This apprenticeship would suit someone who:

• Is highly organised and enjoys working with systems and processes
• Has strong attention to detail and takes pride in accurate work
• Can manage tasks to deadlines
• Communicates confidently with different teams
• Wants to build a long-term career in construction, project support or business administration
• Is comfortable working both independently and as part of a team
• Whether you are starting your career or looking to develop existing administrative experience in a new industry, this role offers strong foundations for progression.

Entry Requirements

• GCSE Maths and English at Grade C/4 or above (or equivalent)
• Good working knowledge of Microsoft Office packages
• Strong written and verbal communication skills
• Eligibility to work in the UK
• Previous experience in administration or electronic filing systems would be an advantage but is not essential, full training and support will be provided.

What You Will Gain

• A nationally recognised Business Administration Level 3 Apprenticeship
• Hands-on experience with a respected construction employer
• Ongoing support from SWAC throughout your apprenticeship
• Strong foundations for a long-term career in administration or project support

Equal Opportunities
Gilbert-Ash and SWAC are committed to equality, diversity and inclusion. Applications are welcomed from all backgrounds, and selection is based on potential, attitude and ability – not just experience.

• 33 days annual leave
• Parking

38.75 hours per week
8am to 4.30pm Monday to Friday with a 45-minute unpaid lunch break

Job Features

Job Category Planning Department Administration Apprentice

Job Ref Number: J3462

Skills Required: Team player, Can use technology, Good communicator, Ability to deal with pressure, Adaptability, Commitment, Enthusiasm, Honesty and Integrity

Qualifications 5 GCSE level qualifications grades 4 to 9 (grades A* – C), including English & Maths