Office Coordinator Administration Apprenticeship J3461- Long Aston

The South West Apprenticeship Company; Bristol; On-site; GBP 18,000 - 22,000; Full time

Benefits offered by this job

33 days annual leave

Parking

Job summary

A leading apprenticeship provider in Bristol is seeking an Office Coordinator Administration Apprentice to support site teams and develop business administration skills. The role involves managing the office, welcoming visitors, and providing administrative support for projects in a construction environment. Candidates should be organized, confident in communication, and interested in administration. This apprenticeship offers hands-on experience and a nationally recognized qualification, with ongoing support throughout the program.

Qualifications

• GCSEs (or equivalent) in Maths and English are essential.
• Desirable: Confidence using Microsoft Office (Word, Outlook, Excel).

Responsibilities

• Manage the project office and switchboard.
• Welcome visitors and maintain a positive company image.
• Provide general office administration support.
• Maintain records and project documentation.
• Organise meetings and manage office facilities.
• Assist with document control and reporting.
• Support site teams with sustainability data.

Skills

Organisational skills

Communication skills

Teamwork

Education

GCSEs in Maths and English

Tools

Microsoft Office

Job description

About the Employer

Gilbert-Ash delivers award-winning construction projects across the UK and beyond, but what really sets them apart is how they work. They think creatively, work collaboratively, and care deeply about the impact their projects have on people, communities and the environment. From the safety and wellbeing of their teams to the places they help create, Gilbert-Ash is about doing things properly, not just getting the job done.

About the Role

As an Office Coordinator Administration Apprentice, you will be at the heart of a busy project office, supporting site teams, consultants and visitors while developing strong business administration skills.

This is a varied, hands-on role that will build your confidence, organisation and communication skills while working towards a Business Administration Level 3 Apprenticeship.

You will be supported throughout your apprenticeship by SWAC, your host team at Gilbert-Ash, and your specialist training provider Weston College.

What You Will Be Doing

With support and training, you will learn how to:

• Open and close the project office and manage the switchboard professionally
• Welcome visitors and present a positive, professional company image
• Provide general office and project administration support
• Maintain records, files and site documentation
• Support meeting organisation and office facilities
• Assist with document control and project systems
• Support site teams with sustainability data, apprenticeship records and reporting
• Help maintain health, safety, quality and environmental procedures

No two days will be the same and you will gain real experience in a live construction project environment.

Who This Apprenticeship Is For

This role would suit someone who is:

• Organised, reliable and keen to learn
• Confident communicating with different people
• Comfortable working as part of a team and using their own initiative
• Interested in administration, construction or project environments

Entry Requirements

Essential:

• GCSEs (or equivalent) in Maths and English
• Eligibility to work in the UK

Desirable (but not essential):

• Confidence using Microsoft Office (Word, Outlook, Excel)

What You Will Gain

• A nationally recognised Business Administration Level 3 Apprenticeship
• Hands-on experience with a respected construction employer
• Ongoing support from SWAC throughout your apprenticeship
• Strong foundations for a long-term career in administration or project support

Equal Opportunities

Gilbert-Ash and SWAC are committed to equality, diversity and inclusion. Applications are welcomed from all backgrounds, and selection is based on potential, attitude and ability – not just experience.

• 33 days annual leave
• Parking

38.75 hours per week
8am to 16:30pm
Monday to Friday with a 45 minute unpaid lunch break.