Planning Co-ordinator

Mitie; England; On-site; GBP 28,000 - 38,000; Full time

Job summary

Mitie is seeking a diligent planning and delivery coordinator to support the management/supervision team across the Sellafield estate. You will plan, schedule, and track PPM and reactive work in Archibus, while building strong relationships with clients and vendors to ensure contract performance.

The role involves reporting, administration, and proactive issue resolution, with responsibility for look aheads, WIP reviews, and timely invoicing. On-site presence at Sellafield is expected.

Qualifications

• Good knowledge of nuclear site operations and HSE practices.
• Practical experience using IT systems including Microsoft 365; able to run reports to identify trends.
• Dynamic, organized with strong communication for service delivery.

Responsibilities

• Support the management/supervision team in delivery of planning, asset care, reporting and general administration across the Sellafield estate.
• Build dynamic working relationships with key stakeholders to facilitate contract performance.
• Issue and allocate all PPM work orders, progress reporting, escalation and completion while maintaining service records.
• Plan/schedule/assign PPM and reactive work in Archibus to relevant teams or resources.
• Ensure PPM look aheads are assigned and scheduled within delivery windows.
• Prepare PPM outstanding reports and facilitate WIP review meetings to understand position and drive performance.
• Process PPM completions in real-time to provide reliable management data.
• Review PPM service records, processing completions and raising corrective work orders.
• Review Archibus asset changes and amendments to maintenance schedules and pass details to asset care team for processing.
• Facilitate real-time mitigation where delivery is unachievable for reasons outside Mitie control.
• Prepare and issue purchase orders as required.
• Ensure invoices are approved to pay in a timely manner to enable supplier payment and PO register maintenance.
• Take a proactive approach to day-to-day client and vendor queries and relay issues to management.
• Administrate and arrange meetings including agendas, minutes, WIP meetings.
• Undertake additional duties in line with capabilities as required.

Skills

Planning & scheduling

Stakeholder liaison

PPM management

Reporting

Team coordination

Tools

Archibus

Microsoft 365

Job description

Main Duties

• To support the management/supervision team in delivery of planning, asset care, reporting and general administration across the Sellafield estate.
• The role will be expected to build dynamic working relationships with all key stakeholders to facilitate contract performance.
• Issue/allocation of all PPM work orders, progress reporting, escalation and completion ensuring provision of all relevant service records.
• Planning/scheduling/assignment of PPM and reactive work requests in CAFM system (Archibus) to relevant work teams or individual resource.
• To ensure PPM look ahead's are assigned/issued to the relevant teams and scheduled within the delivery window.
• Preparation of PPM outstanding reports and facilitating Work in Progress (WIP) review meetings to understand position and drive performance.
• Processing PPM completions in real-time to facilitate reliable management data.
• Reviewing PPM service records, processing completions and raising corrective work orders.
• Reviewing Archibus asset changes and amendments to maintenance schedules and pass details to asset care team for processing.
• To facilitate real-time mitigation where delivery is unachievable for reasons outside of Mitie control.
• Preparation and issue of PO's as required.
• Ensuring that invoices are approved to pay in a timely manner to enable supplier payment and maintenance of the PO register.
• Take a proactive approach to day-to-day client and vendor queries, assisting where necessary and ensuring issues are relayed promptly to management.
• Administrate and arranging meetings including preparation of agendas, recording and distributing minutes, WIP meeting (weekly Mitigation/WIP meeting with team leaders).
• To undertake additional duties in line with capabilities as required

What we are looking forLeadership

• Must have the ability to liaise with client representatives at senior management, operational and H&S levels. Be able to organise work and liaise with operational teams.

Experience

• A good general knowledge of nuclear site operational practices would be advantageous coupled with a sound understanding of Health & Safety good practices.
• Must have practical knowledge of using IT systems including Microsoft 365. Be able to run reports and drill down into information to identify trends and efficiencies to drive improvements to the delivery of works.

Personal Attributes

• Must be a dynamic, organised individual with excellent communication skills, focussed on service delivery, operational support & customer service.
• Able to develop and nurture long term lasting relationships with the service partners, sub-contractor and client, acting with integrity at all times and with a diligent approach to organising work and dealing with our customers.