Planning Administrator

United Infrastructure Ltd; Warrington; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

United Infrastructure Ltd. is seeking a Planner to ensure effective scheduling and coordination of engineering activities to meet deadlines and SLAs. This hybrid role focuses on forward planning, resource allocation, and risk management for both PPM and reactive works.

You will plan, coordinate, and optimise engineer workloads, ensure prerequisites, and escalate risks to keep deliverables on track. Strong communication and CRM data stewardship are essential, with office-based hours Monday to

Qualifications

• Intermediate Microsoft Excel skills.
• Experience with CAFM systems.
• Previous planning/scheduling experience using internal systems and Microsoft Office.
• Knowledge of hard services or facilities management is desirable.
• Educated to A-Level standard or equivalent is desirable.

Responsibilities

• Plan and schedule jobs in line with timeframes set by the Demand Lead.
• Ensure all requirements are in place prior to job allocation (site access, engineer skill sets, materials).
• Identify and elevate risks that may impact delivery timelines.
• Proactively resolve access or scheduling issues to avoid failed engineer visits.
• Work with Operations Manager to optimise engineer planning.
• Collaborate with Demand Lead to ensure reactive works are raised and completed within SLA.
• Support timely delivery of all PPM activities within the monthly timeframe.
• All PPM activities are planned and completed within the designated timeframe.
• Reactive works are completed within agreed SLAs.
• Maintain CRM data quality to prevent repeat issues or inefficiencies.
• Produce and manage engineer work schedules for productivity and efficiency.
• Deliver high-quality forward planning to ensure all PPMs are completed within the month.
• Liaise with Operations Manager regarding subcontracting decisions and adjust plans accordingly.
• Escalate outstanding or at-risk jobs and implement mitigation actions.
• Oversee data quality in Maximo and Oracle with clear job narratives.

Skills

Planning & scheduling

Stakeholder communication

Organisation

Attention to detail

Professional communication

Customer focus

Cost awareness

Resilience

Decision making

Assertiveness

Education

A-Level or equivalent

Tools

CAFM systems

Microsoft Office

Maximo

Oracle

Job description

The Planner is responsible for ensuring the effective scheduling and coordination of engineering activities to meet operational deadlines and service level agreements (SLAs). This role focuses on forward planning, resource allocation, and risk management to ensure successful delivery of both planned preventative maintenance (PPM) and reactive works (RW).

Key Responsibilities

• Plan and schedule jobs in line with timeframes set by the Demand Lead
• Ensure all requirements are in place prior to job allocation, including site access, appropriate engineer skill sets, and necessary materials or spares
• Identify and elevate any risks that may impact delivery timelines
• Proactively resolve access or scheduling issues to avoid failed engineer visits
• Work closely with the Operations Manager (OM) to optimise engineer planning
• Collaborate with the Demand Lead to ensure all reactive works are raised and completed within SLA
• Support the timely delivery of all PPM activities within the required monthly timeframe
• All PPM activities are planned and completed within the designated timeframe
• Reactive works are completed within agreed SLAs
• Effective use of CRM data to prevent repeat issues or inefficiencies
• Day-to-day challenges are resolved quickly to maintain service delivery
• Proactive planning reduces risk of job failure or delays
• Produce and manage engineer work schedules to ensure optimal productivity and efficiency
• Maintain strong communication with Reactive and Governance Compliance teams
• Deliver high-quality forward planning to ensure all PPMs are completed within the month
• Maximise utilisation of engineers using scheduling tools and standard time allocations
• Meet or exceed SLAs for attendance and job completion (internal and external resources)
• Liaise with the Operations Manager regarding subcontracting decisions and adjust plans accordingly
• Escalate outstanding or at-risk jobs and implement mitigation actions
• Oversee data quality in systems such as Maximo and Oracle, ensuring accuracy and clear job narratives
• Support the Management Team and Team Leader as required
• Ensure timely raising and approval of purchase orders
• Manage internal outages and coordinate responses effectively
• Undertake additional duties as required by the Line Manager

Skills & Behaviours

• Reliable team player with strong interpersonal and communication skills
• Proven ability to manage workloads and coordinate field engineers effectively
• Excellent organisational and prioritisation skills with strong attention to detail
• Professional communication skills, both written and verbal, across all levels
• Customer-focused with a commitment to delivering high-quality results
• Commercial awareness with a focus on cost control and efficiency
• Self-motivated, resilient, and results-driven
• Ability to remain calm under pressure and make informed decisions
• Confident and assertive when required

Qualifications & Experience

• Intermediate Microsoft Excel skills
• Experience with CAFM systems
• Previous experience in a planning or scheduling role using internal systems and Microsoft Office
• Knowledge of hard services or facilities management (desirable)
• Educated to A-Level standard or equivalent (desirable)

Monday to Friday office based 8am to 5pm Hybrid 4 days office 1 day from home

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.