Pharmacy Invoicing & Ordering Assistant

University Hospitals Sussex NHS Foundation Trust; Kemp Town Estate; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare provider in England is seeking a detail-driven individual to join their Pharmacy Procurement team. The role involves using analytical skills to facilitate claims for off-contract medicine purchases and ensuring suppliers are held accountable. The ideal candidate will have strong attention to detail, numeracy, and problem-solving skills, as well as confidence in communicating with finance colleagues. This position offers an opportunity to contribute to effective patient care and cost recovery initiatives.

Qualifications

• Strong attention to detail and numeracy skills.
• Confidence in communicating with suppliers and finance colleagues.
• Proactive mindset with problem-solving abilities.

Responsibilities

• Use analytical skills for claims on off-contract medicine purchases.
• Maintain records and resolve pricing discrepancies.
• Analyse purchasing data and identify opportunities for recovery.

Skills

Attention to detail

Numeracy

Problem-solving

Communication with suppliers

Confidence with data

Organisational skills

Tools

Excel

Finance or stock control software

Job description

Overview

Are you detail-driven, curious, and ready to make a real difference behind the scenes of patient care? Join our Pharmacy Procurement team and help the Trust recover costs and protect NHS funds by identifying and pursuing compensation claims when suppliers fail to meet contractual obligations.

Responsibilities

• Use analytical and investigative skills to facilitate claims for off-contract medicine purchases, ensuring suppliers are held accountable.
• with finance, procurement and clinical teams to maintain accurate records and resolve pricing discrepancies.
• Analyse purchasing data to identify off-contract purchases and opportunities for recovery.
• Liaise with suppliers to resolve discrepancies, request credits, and negotiate claim outcomes.
• Process and reconcile invoices accurately and within deadlines, supporting smooth payment flows.
• Assist with medicine ordering and supply chain coordination, helping prevent shortages and delays.

Qualifications

• Strong attention to detail and numeracy.
• Confidence in communicating with suppliers and finance colleagues.
• A proactive mindset, enjoying problem-solving and seeing tangible results.
• Detail-oriented and methodical, with strong numeracy and accuracy skills.
• Confident with data and IT systems, particularly Excel and finance or stock control software.
• Organised and reliable, able to prioritise tasks and meet deadlines in a busy environment.

Applicant Information

We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation. Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.