Personal Secretary

NHS National Services Scotland; Airdrie; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Annual leave 35 days

NHS pension

Incremental pay progression

Sick leave

NHS discounts

Job summary

NHS Lanarkshire is seeking a capable Management Secretary to provide comprehensive secretarial and administrative support to the Manager across the office functions.

You will handle diary management, document typing, meeting coordination, and efficient email triage to ensure deadlines are met and communications are streamlined.

Qualifications

• HNC/SVQIII in Secretarial Studies/Business Administration or equivalent experience.
• Minimum 4-5 years' experience as a Management Secretary.
• Proficient in the use of software systems.
• Advanced keyboard skills.

Responsibilities

• Provide high-level secretarial/administrative assistance to the Manager to ensure smooth and effective running of the office and meeting deadlines.
• Typing of department documents, e.g. letters, minutes, memos, powerpoint presentations, mail shots, reports, excel spreadsheets.
• Manage diary commitments and schedule meetings at Director/Divisional Management Team/Hospital Management Team level, organise venues and catering as required.
• Manage the manager's e-mail system, prioritising urgent information and passing on to relevant managers.

Skills

Secretarial experience

Diary management

Microsoft Office

Advanced keyboard skills

Education

HNC/SVQIII in Secretarial Studies/Business Administration

Tools

Microsoft Office

Job description

About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

To ensure the efficient and effective running of the Management offices by providing a comprehensive personal secretarial/administrative support service, including secretarial support, diary management, organising meetings and various other duties over the whole range of responsibilities

In this key role, you will:

• To provide comprehensive, high-level secretarial/administrative assistance to the Manager to ensure smooth and effective running of the office to meet all deadlines.
• Typing of department documentation, e.g. letters, minutes, memos, powerpoint presentations, mail shots, reports, excel spreadsheets.
• To manage diary commitments and schedule meetings at Director/Divisional Management Team/Hospital Management Team level, to ensure effective time management for the Manager. To organise venues, conference equipment and catering as required.
• Manage the managers e-mail system, e.g. prioritising urgent information that needs to be dealt with and passed on to relevant Managers.

What You'll Bring

• HNC/SVQIII in Secretarial Studies/ Business Administration or equivalent experience
• Minimum 4-5 years experience as a Management Secretary
• Proficient in the use of Software systems
• Advanced keyboard skills

What we Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:

• Annual Leave - 35 days including public holidays
• Generous NHS pension scheme
• Annual incremental salary progression
• Paid sick leave increasing with length of service
• NHS discounts and more.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

For informal discussion, please contact Carol Dickson, Operational Admin Manager on [e-mail]

If you have any questions about the recruitment process or require support with your application, contact Nicole Hetherington, Recruitment Administrator on [e-mail]

Interested?

Full details about the role are provided in the attached Job Description and Person Specification.

Please review our Application Guidance which explain key information including closing dates, amendments, right‑to‑work requirements, sponsorship eligibility and important points to be aware of before submitting your application

You can also learn more about working with NHS Lanarkshire by viewing our Information Pack

Unless otherwise stated, the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

This advert may close early if we receive a high number of applications, so we encourage you to apply early.