Personal Assistant (C-Level Executive Support Team)

Project People; Theale; Hybrid; GBP 38,000 - 58,000; Full time

Job summary

Project People is seeking a proactive Personal Assistant to support C-Suite leaders in a hybrid role, working three days per week from Theale office.

You will manage complex diaries, coordinate travel and events, prepare presentations and reports, and act as a trusted first point of contact for senior stakeholders across the business.

This collaborative role requires exceptional organisational skills, discretion, and strong IT proficiency with Microsoft Office.

Qualifications

• Proven experience supporting C-Suite or senior leadership (legal would be useful).
• Experience in a collaborative corporate support function or shared PA/EA team.
• Experience in a corporate or professional services environment.
• Ability to collaborate across a wider support team to deliver major events, manage shared projects, and provide cover for colleagues.
• Exceptional organizational, administrative and diary management skills to handle competing priorities with ease.
• Clear and professional communication skills.
• Managing senior stakeholders with confidence and exceptional attention to detail.
• Highest standard of discretion and ability to handle confidential information.
• Self-motivated, resilient team player who takes ownership, works independently, and brings a positive, can-do attitude.
• Strong IT skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Keep leaders moving – manage busy diaries, meetings, travel and priorities.
• Run the rhythm – organise agendas, capture actions and progress.
• Be the go-to – act as the first point of contact for queries.
• Create & coordinate – draft presentations, reports and key documents.
• Keep things organised – manage documents, records and expenses.
• Stay one step ahead – pull together research and insights.
• Make it all happen – coordinate travel, events and engagements end-to-end.
• Own the details – manage visits, conferences and key moments.
• Connect the dots – collaborate with stakeholders and other PAs.
• Support the wider team – provide cover when needed.

Skills

C-Suite support

Diary management

Travel coordination

Event coordination

Stakeholder management

Discretion & confidentiality

Communications

Independent working

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Personal Assistant (C-Level Executive Support Team)

Permanent

Hybrid 3 days/week in Theale office

Telecoms industry

We’re looking for an organized and proactive Personal Assistant to support C-Suite leaders. Sitting at the heart of our operations, you will keep everything running smoothly behind the scenes, managing complex diaries, handling logistics, and keeping leaders focused on strategic priorities. You’ll remove friction, keep things on track, and help teams stay connected and focused on what really matters, playing a key role in how effectively we deliver and collaborate across the business.

Your main responsibility will be providing administrative support to the Senior Leadership Team and Legal Executive Team. This is not a standalone role; you will operate as part of a collaborative support function, remaining flexible to cover other stakeholders and working alongside other PAs and EAs whenever colleagues are away or extra project support is needed.

What You’ll Do

• Keep leaders moving – expertly manage busy diaries, meetings, travel and priorities to make every day run smoothly.
• Run the rhythm – organise agendas, capture actions and keep follow-ups and progress on track.
• Be the go-to – act as the first point of contact, handling queries with professionalism, discretion and confidence.
• Create & coordinate – draft presentations, reports and key documents that keep everything aligned.
• Keep things organised – manage documents, records and expenses with accuracy and confidentiality.
• Stay one step ahead – pull together research and insights to support informed decision-making.
• Make it all happen – coordinate travel, events, offsites and external engagements end-to-end.
• Own the details – manage logistics for visits, conferences and key moments that matter.
• Connect the dots – build strong relationships across teams and work closely with stakeholders and other PAs.
• Support the wider team – pitch in where needed and help keep everything running seamlessly.

What we are looking for

• Proven experience supporting C-Suite or senior leadership (legal would be useful)
• Proven experience working within a collaborative corporate support function or shared PA/EA team
• Experience in a corporate or professional services environment
• Ability to collaborate across a wider support team to deliver major events, manage shared projects, and provide cover for colleagues.
• Exceptional organizational, administrative and diary management skills to handle competing priorities with ease.
• Clear and professional communication skills
• Managing senior stakeholders with confidence and exceptional attention to detail.
• Highest standard of discretion and ability to handle confidential information.
• Self-motivated, resilient team player who takes ownership, works independently, and brings a positive, can-do attitude.
• strong IT skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).