Personal Assistant to C-Suite

Project People; Theale; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Project People is seeking a highly organised Personal Assistant to support two members of the Senior Leadership Team. The role is permanent with hybrid working, requiring 3 days in the Theale office.

You will handle complex diaries, coordinate meetings, travel, and events, and act as a trusted point of contact for internal and external stakeholders. The successful candidate will bring proven C-Suite support experience, exceptional organisation, superb communication, and a proactive, discreet

Qualifications

• Proven experience supporting C-Suite or senior leadership (legal experience would be useful).
• Ability to work as part of a small team of PAs and cover when needed.
• Exceptional organisational skills with the ability to manage multiple priorities.
• Strong diary and calendar management experience.
• Excellent written and verbal communication with high attention to detail.
• High discretion and trust with confidential information.
• Proactive, solutions-focused and able to work independently.
• Experience in a corporate or professional services environment.
• Professional, positive attitude with keen eye for detail.

Responsibilities

• Executive Support: Manage complex diaries, schedule meetings, travel and appointments to maximise efficiency.
• Coordinate meetings end-to-end, including agenda preparation, minute-taking, and tracking actions.
• Act as a key point of contact for internal and external stakeholders with professionalism and discretion.
• Prepare and manage correspondence, reports and presentations.

Skills

C-Suite support

Diary management

Travel planning

Stakeholder management

Discretion

Communication

Job description

Personal Assistant to C-Suite (Senior Leadership Team) - Permanent - Telecoms

Hybrid 3 days/week in office (Theale)

We’re looking for a highly organised and proactive Personal Assistant (PA) to support two members of the Senior Leadership Team (C-Suite).

This is a fast-paced, high-trust role where you’ll be at the heart of the business—managing priorities, enabling leadership effectiveness, and ensuring everything runs smoothly behind the scenes. If you thrive on organisation, discretion, and making things happen, this could be the perfect opportunity.

Key Responsibilities

Executive Support

• Manage complex and ever-changing diaries, scheduling meetings, travel, and appointments to maximise efficiency
• Coordinate meetings end-to-end, including agenda preparation, minute-taking, and tracking actions
• Act as a key point of contact for internal and external stakeholders, handling communication with professionalism and discretion
• Prepare and manage correspondence, reports, and presentations

Administrative Management

• Maintain accurate and confidential records and documentation
• Process expenses and support leadership-related administration
• Collaborate with internal teams and external partners
• Conduct research and provide insights to support decision-making

Travel & Events

• Organise complex travel arrangements (flights, accommodation, transfers)
• Support corporate events, offsites, and external engagements
• Manage logistics for client meetings, conferences, and networking events

Stakeholder Management

• Build strong working relationships across the organisation and externally
• Work closely with other PAs to ensure alignment and seamless support
• Provide wider team support when needed, including covering during absences

About You

• Proven experience supporting C-Suite or senior leadership (legal would be useful)
• Ability to work as part of a team of PA's and cover when required
• Exceptional organisational skills with the ability to manage multiple priorities
• Strong diary and calendar management experience
• Excellent communication skills (written and verbal) with great attention to detail
• High level of discretion and ability to handle confidential information
• Proactive, solutions-focused, and able to work independently
• Experience in a corporate or professional services environment
• Professional, positive attitude with a keen eye for detail