Personal Assistant

Confidential; Sutton; On-site; GBP 35,000 - 45,000; Full time

Job summary

Confidential in Sutton is seeking a highly organised Personal Assistant / Office Manager to support the Director and ensure the smooth day-to-day operation of the office. This role blends executive support, office management and administrative coordination, requiring initiative, discretion and the ability to manage multiple priority tasks in a fast-paced environment.

Hours are Monday to Friday, 09:00 to 17:30.

Qualifications

• Highly organised, proactive and professional.

Responsibilities

• Executive support & diary management for the Director, including scheduling and document prep.
• Manage emails, calls, and correspondence; draft reports and presentations; maintain discretion.
• Oversee office operations, supplies, facilities, and supplier relationships.

Job description

Personal Assistant / Office Manager

Location: Sutton

Salary: £35,000 - £45,000

Hours: Monday to Friday, 09:00am - .5.30pm

Job Specification: Personal Assistant / Office Manager

Position Overview

We are seeking a highly organised, proactive, and professional individual to join our team as a Personal Assistant / Office Manager. This position plays a pivotal role in supporting the Director while ensuring the smooth day-to-day operation of the office. The successful candidate will be detail-oriented, resourceful, and capable of managing multiple priorities within a fast-paced environment.

This is an excellent opportunity for an experienced PA or Office Manager looking for a varied role that combines executive support, office management, and administrative coordination.

Key Responsibilities

1. Executive Support & Diary Management

• Manage the Director's diary, scheduling appointments, meetings, and events.
• Coordinate and prioritise meetings, ensuring all relevant documentation and information are prepared in advance.
• Proactively remind the Director of upcoming commitments, deadlines, and key priorities.
• Act as a gatekeeper, managing requests and ensuring efficient use of the Director's time.

2. Communication & Correspondence

• Manage emails, telephone calls, and correspondence on behalf of the Director.
• Draft, proofread, and prepare business correspondence, reports, presentations, and meeting documents.
• Maintain professional communication with clients, suppliers, and stakeholders.
• Handle confidential and sensitive information with a high level of discretion.

3. Office Management

• Oversee the smooth running of the office environment.
• Manage office supplies, equipment, and relationships with external suppliers.
• Coordinate maintenance requirements and ensure facilities are well maintained.
• Assist with the implementation and improvement of office processes and procedures.