Personal Assistant

Ginai Pharmaceuticals; St. Neots; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Company phone

Full-time permanent position

Direct exposure to senior leadership

Experience in pharmaceutical wholesale

Job summary

Ginai Pharmaceuticals is seeking an organised Personal Assistant to work closely with the Sales Director. The role involves structuring a busy environment, managing multiple priorities and owning tasks without constant reminders.

You will develop a deep understanding of the Director's priorities, staying one or two steps ahead and driving administrative excellence across the business. The position offers growth within a growing pharmaceutical wholesale company.

Qualifications

• Highly organised with excellent attention to detail.
• Proactive and able to use own initiative.
• Confident communicating by telephone, email and in person.
• Comfortable working in a busy and changing environment.

Responsibilities

• Managing the Director's diary, meetings and appointments.
• Organising travel, accommodation and business arrangements.
• Managing and prioritising correspondence.
• Preparing documents, reports and presentations.
• Taking notes during meetings and tracking follow-up actions.
• Liaising with customers, suppliers and internal team.
• Chasing outstanding actions and ensuring deadlines are met.
• Assisting with events, conferences and meetings.
• Supporting new projects and business initiatives.
• Carrying out research and gathering information when required.
• Maintaining accurate records and administrative systems.

Skills

Highly organised

Proactive

Confident communicating

Outlook

Word

Excel

Independent initiative

Tools

Outlook

Word

Excel

Job description

This is a varied, fast-paced role working directly alongside the Sales Director and supporting both day-to-day responsibilities and wider business projects.

We are looking for someone who can bring organisation and structure to a busy working environment. You will need to be comfortable managing multiple priorities, following up on actions and taking ownership of tasks without needing to be constantly reminded.

Over time, we want you to become someone who understands the priorities of the Director and can stay one or two steps ahead.

Key Responsibilities

This is a varied, fast-paced role working directly alongside the Sales Director and supporting both day-to-day responsibilities and wider business projects.

We are looking for someone who can bring organisation and structure to a busy working environment. You will need to be comfortable managing multiple priorities, following up on actions and taking ownership of tasks without needing to be constantly reminded.

Over time, we want you to become someone who understands the priorities of the Director and can stay one or two steps ahead.

• Managing the Director's diary, meetings and appointments
• Organising travel, accommodation and business arrangements
• Managing and prioritising correspondence
• Preparing documents, reports and presentations
• Taking notes during meetings and tracking follow-up actions
• Liaising with customers, suppliers and members of the internal team
• Chasing outstanding actions and ensuring deadlines are met
• Assisting with events, conferences and meetings
• Supporting new projects and business initiatives
• Carrying out research and gathering information when required
• Maintaining accurate records and administrative systems
• Handling sensitive and confidential information appropriately
• Providing general day-to-day support to the Sales Director

About You

We are looking for someone who is:

• Highly organised with excellent attention to detail
• Proactive and able to use their own initiative
• Confident communicating by telephone, email and in person
• Comfortable working in a busy and changing environment
• Able to prioritise multiple tasks effectively
• Reliable and professional
• Confident using Microsoft Office, particularly Outlook, Word and Excel
• Comfortable learning new technology and software
• Willing to take ownership and follow tasks through to completion

Previous experience as a Personal Assistant, Executive Assistant, Administrator or similar role would be beneficial, but we are also open to candidates who demonstrate exceptional organisation, initiative and potential.

What We Offer

• £25,000 annual salary
• Company phone
• Full-time permanent position
• Direct exposure to senior leadership
• Opportunity to become involved in multiple areas of the business
• Experience within the pharmaceutical wholesale industry
• Opportunity for the position to develop as the company continues to grow

This role would suit someone looking for more than a traditional administrative position and who wants to become an important part of a growing business.

Location: St Neots, Cambridgeshire

Salary: £25,000 per annum

Job Type: Full-time, Permanent