Personal Assistant

Cambridgeshire Community Services NHS Trust; St. Ives; On-site; GBP 28,000 - 38,000; Full time

Job summary

East of England Community Health and Care NHS Trust is seeking an experienced Personal Assistant to support the Chief Nurse's Directorate. You will manage complex diaries, coordinate meetings, prepare agendas and papers, take accurate minutes, and handle sensitive information with discretion.

The role involves producing reports, presentations and correspondence, and supporting workforce administration. The successful candidate will work closely with senior leaders, ensuring high standards of

Qualifications

• Diary management experience
• Minute taking and meeting coordination
• Proficiency with Microsoft 365 applications
• High attention to detail and confidentiality

Responsibilities

• Provide comprehensive Personal Assistant support to two Deputy Chief Nurses and senior leaders
• Manage complex diaries and coordinate meetings
• Prepare agendas and papers, take minutes, monitor actions and produce reports and correspondence
• Maintain filing systems and support workforce administration processes
• Work with colleagues across the Trust to support governance and quality improvement

Job description

Are you an organised, proactive professional looking for an opportunity to make a real impact within the NHS?

An exciting opportunity has arisen for an experienced and highly organised Personal Assistant to join the Chief Nurse's Directorate within East of England Community Health and Care NHS Trust. This key role provides comprehensive administrative, secretarial and organisational support to two Deputy Chief Nurses, the Assistant Director of Allied Health Professionals and the Assistant Director of Professional Practice (Nursing).

We are looking for a professional, proactive and adaptable individual who can confidently manage competing priorities while maintaining excellent attention to detail. You will play a vital role in supporting the delivery of high-quality, safe and effective services by providing senior leaders with efficient, responsive business support.

The successful candidate will possess excellent communication and organisational skills, be able to work independently using initiative and judgement, and demonstrate the highest standards of confidentiality and professionalism. Proven experience of diary management, minute taking, meeting coordination and the use of Microsoft 365 applications is essential.

This is an excellent opportunity to work closely with senior leaders and contribute to priorities across patient safety, patient experience, professional practice and quality improvement.

The post holder will provide a comprehensive Personal Assistant service to senior leaders within the Chief Nurse's Directorate, supporting the effective management of a wide range of administrative and organisational activities.

The successful candidate will manage complex diaries, coordinate meetings, act as a key point of contact for enquiries, and handle sensitive information with professionalism and discretion. Responsibilities include preparing agendas and meeting papers, taking accurate minutes, monitoring actions, and producing high-quality reports, presentations and correspondence.

The role also involves maintaining effective filing systems, supporting workforce administration processes, and ensuring records are managed in line with information governance requirements. Working closely with colleagues across the Trust, the post holder will provide responsive support to help deliver priorities relating to patient safety, patient experience, professional practice, governance and quality improvement.

We are seeking a motivated and organised individual with excellent communication skills, strong attention to detail, and the ability to manage competing priorities while maintaining a high standard of service.

Rated ‘Outstanding’ by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.

There’s one reason why our services are outstanding – and that’s our amazing staff who, for the seventh year running, rated us incredibly highly in the national staff survey.

If you share our passion for innovative and high-quality care delivery, All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development.

Please be aware that East of England Community Health and Care NHS Trust will never ask applicants to pay fees at any stage of the recruitment process, including job applications, sponsorship arrangements, or employment offers. All recruitment communications and job applications should only be made through our official careers website and published contact details.

If you receive a suspicious job offer or recruitment-related communication, do not make any payments, share personal information, or provide identity documents. We encourage you to report the matter to your local police or relevant law enforcement agency. Any concerns relating to potential recruitment fraud should also be reported to our Local Counter Fraud Specialist (LCFS) as soon as possible.

For further details / informal visits contact: Name: Natalie Jones Job title: Business Support Manager Email address: [e-mail] Telephone number: 01480 822042