Personal Assistant

East of England Community Health and Care NHS Trust; St. Ives; On-site; GBP 26,000 - 34,000; Full time

Job summary

East of England Community Health and Care NHS Trust is seeking an organised Personal Assistant to support two Deputy Chief Nurses and other senior leaders within the Chief Nurse's Directorate. You will manage complex diaries, coordinate meetings and handle confidential information with discretion.

The role requires preparing agendas, taking minutes, and producing reports, presentations and correspondence to support effective governance and high-quality services.

Qualifications

• Proven experience in diary management and coordinating complex schedules.
• Ability to take accurate minutes and produce clear records of meetings.
• Experience in preparing agendas and meeting papers for senior leaders.
• Strong communication and organisational skills with a professional demeanour.
• Demonstrated commitment to confidentiality and professional conduct.

Responsibilities

• Manage complex diaries and coordinate meetings for senior leaders.
• Prepare agendas and meeting papers and take accurate minutes.
• Produce high-quality reports, presentations and correspondence.
• Maintain filing systems and ensure information governance compliance.
• Provide responsive support to help deliver priorities relating to governance and quality improvement.
• Support workforce administration processes and other admin duties as needed.

Skills

Diary management

Minute taking

Meeting coordination

Discretion & confidentiality

Tools

Microsoft 365

Job description

Are you an organised, proactive professional looking for an opportunity to make a real impact within the NHS? An exciting opportunity has arisen for an experienced and highly organised Personal Assistant to join the Chief Nurse's Directorate within East of England Community Health and Care NHS Trust. This key role provides comprehensive administrative, secretarial and organisational support to two Deputy Chief Nurses, the Assistant Director of Allied Health Professionals and the Assistant Director of Professional Practice (Nursing). The post holder will provide a comprehensive Personal Assistant service to senior leaders within the Chief Nurse's Directorate, supporting the effective management of a wide range of administrative and organisational activities.

The successful candidate will manage complex diaries, coordinate meetings, act as a key point of contact for enquiries, and handle sensitive information with professionalism and discretion. Responsibilities include preparing agendas and meeting papers, taking accurate minutes, monitoring actions, and producing high-quality reports, presentations and correspondence.

The role also involves maintaining effective filing systems, supporting workforce administration processes, and ensuring records are managed in line with information governance requirements. Working closely with colleagues across the Trust, the post holder will provide responsive support to help deliver priorities relating to patient safety, patient experience, professional practice, governance and quality improvement.

We are seeking a motivated and organised individual with excellent communication skills, strong attention to detail, and the ability to manage competing priorities while maintaining a high standard of service.

We are looking for a professional, proactive and adaptable individual who can confidently manage competing priorities while maintaining excellent attention to detail. You will play a vital role in supporting the delivery of high-quality, safe and effective services by providing senior leaders with efficient, responsive business support.

The successful candidate will possess excellent communication and organisational skills, be able to work independently using initiative and judgement, and demonstrate the highest standards of confidentiality and professionalism. Proven experience of diary management, minute taking, meeting coordination and the use of Microsoft 365 applications is essential.

This is an excellent opportunity to work closely with senior leaders and contribute to priorities across patient safety, patient experience, professional practice and quality improvement.

Rated 'Outstanding' by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.

There's one reason why our services are outstanding - and that’s our amazing staff who, for the seventh year running, rated us incredibly highly in the national staff survey.

Our promise to you is a culture which prioritises staff engagement and development.