Senior Assistant

Central East Integrated Care Board; Ely; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Flexible working

Job summary

Central East Integrated Care Board seeks a Senior Assistant Administrator (NHS AfC Band 5) in Ely to provide high-quality administrative and coordination support. You will work with senior managers, HR and finance teams to ensure governance, day-to-day operations and timely project delivery.

The role focuses on people processes, financial administration and programme delivery, including producing high-quality written outputs for the Directorate Team.

Qualifications

• Experience providing administrative and coordination support across programmes and teams.
• Ability to manage competing priorities and deliver to timescales.
• Familiarity with governance, compliance and financial procedures in public health settings.

Responsibilities

• Provide comprehensive administrative support to programme and project teams, including scheduling and reporting.
• Support internal communications activities and document management.
• Draft, edit and publish content for internal channels and staff communications.
• Assist with recruitment administration, onboarding and training compliance.
• Support financial administration including PO raising, invoicing, budgets, and reporting.

Skills

Administrative support

Project coordination

Governance & compliance

Education

Relevant qualification or equivalent experience in health, social care, business administration, or related field

Professional qualification appropriate to the role (degree level or equivalent)

Evidence of continuous professional development

Job description

Main area Utilisation Management - Prior Approval and Exceptional Cases Grade NHS AfC: Band 5 Contract Permanent Hours

• Full time
• Flexible working

37.5 hours per week Job ref 644-CE085

Employer Central East Integrated Care Board Employer type NHS Site NHS Central East Integrated Care Board (ICB), Gemini House Town Ely, Cambridgeshire Salary £32,073 - £39,043 per annum Salary period Yearly Closing 29/09/2026 23:59

Senior Assistant

NHS AfC: Band 5

We are Central East ICB, the new organisationentrusted with serving more than 3.5 million people across Bedfordshire, Luton, Milton Keynes, Cambridgeshire and Peterborough and Hertfordshire.

We are responsible for making sure that the NHS can continue to support our community – now, and in the future. Everything we do will be guided by our core purpose: to do what best serves the population of this area.

We promise to focus on what makes the biggest difference to people’s lives – acting earlier to help prevent illness and detect disease and making it easier for our community to get the health care they need, closer to home, whenever that’s possible.

Read about our priorities in our strategy document, Our Way .

Job overview

The Senior Assistant Administrator provides high quality administrative, coordination, and organisational support across a range of corporate and programme functions within the ICB. Working closely with senior managers, programme leads, and HR and finance teams, the postholder ensures smooth day to day operations, effective governance, and timely delivery of key activities. This role supports people related processes, financial administration, and programme and project delivery, contributing to efficient service management and strong organisational performance. The postholder acts as a reliable point of contact, maintains accurate records and reporting, and helps ensure that teams are well supported to deliver strategic priorities across the Integrated Care System. The post holder supports production of high quality written outputs from the Directorate Team.

Main duties of the job

Provide comprehensive administrative support to programme and project teams, including scheduling, documentation, reporting, and coordination of key activities.

Provide comprehensive administrative support for internal communications activities, including scheduling, document management, and coordination with team members to ensure smooth delivery of projects.

Assist in drafting, editing, and publishing engaging content across internal channels, such as newsletters, intranet updates, and staff announcements, ensuring accuracy and consistency of messaging.

Support HR-related processes such as recruitment administration, onboarding, maintaining workforce records, and coordinating mandatory training compliance.

Assist with financial administration, including raising purchase orders, processing invoices, tracking budgets, and supporting financial reporting

Working for our organisation

We are committed to promoting equal opportunities to achieve equity of access, experience and outcomes and to recognising and valuing people’s differences. We are passionate about creating an inclusive workplace that promotes and values diversity; we see this as a strength and part of our founding mission, values and behaviours. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers patient outcomes.

We are committed to creating the best place to work, where your contribution is valued, your wellbeing is supported and all our colleagues can reach their full potential. We welcome and encourage applications from all areas of the community, who meet the criteria for the role, regardless of their protected characteristic. We work to ensure that our recruitment processes are as inclusive as possible to everyone, including making adjustments for people who have a disability or long-term condition and support with the recruitment process for people with lived experience.

We are happy to discuss flexible working options for all roles.

We operate a Carer friendly working environment that is supportive and inclusive. We actively encourage Carers to self-identify themselves.

We are a Disability Confident Employer and commit to shortlisting suitable applicants who meet the essential criteria for an interview. Please inform us of any adjustments you may require.

Detailed job description and main responsibilities

For further information on this role please see the job description and person specification attached

Person specification

Qualifications

• Evidence of continuous professional development, demonstrating commitment to maintaining up-to-date skills and knowledge.
• Relevant qualification or equivalent experience in health, social care, business administration, or a related field.
• Professional qualification appropriate to the role (e.g. degree level or equivalent experience).

Knowledge and Experience

• Experience in providing administrative and coordination support for projects, workstreams, or service delivery within a health or care setting
• Understanding of NHS structures, Integrated Care Systems (ICS), and awareness of the principles of the NHS Long Term Plan
• Experience of working collaboratively with colleagues and external partners to achieve shared objectives.
• Ability to manage competing priorities and deliver work to agreed timescales and standards
• Familiarity with governance, compliance, and financial procedures in a public sector or healthcare environment

Please Note:

• This vacancy may close before the advertised closing date if a sufficient number of suitable applications are received. We recommend submitting your application early to avoid disappointment.
• Successfully shortlisted applicants will be contacted by email with an invitation to interview.
• Please note that we do not pay interview expenses, all costs are incurred by the candidate.

Notes on completion of applications:

• All reference requests will be made to your employer/previous employers' HR Department, covering the previous 3 years of activity.
• We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expect all staff to undertake this commitment. Applicants will be subject to robust safer recruitment processes.
• All eligible staff will need to have gained clearance through a standard/enhanced DBS check prior to working.
• All posts are subject to a probationary period.

Employer certification / accreditation badges

Name Michelle Welsh Job title Officer Clinical Policy Forum & Exceptional Cases Email address [e-mail] Additional information

Hannah Wren

Manager Prior Approval and Exceptional Cases

[e-mail]