Personal Assistant

Lincolnshire Partnership NHS Foundation Trust; Lincoln; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

NHS pension scheme

Flexible home working

27 days annual leave + bank holidays

Staff wellbeing services

Job summary

Lincolnshire Partnership NHS Foundation Trust is recruiting a Personal Assistant to provide executive secretarial and administrative support from our Headquarters in Lincoln. This full-time role requires high confidentiality, initiative and the ability to work under pressure, with experience in formal minute-taking and cross-cover provisions for the executive team.

You will support two members of the Executive Team/Trust Secretary, manage diaries, and coordinate board committee meetings,

Qualifications

• Experience supporting senior managers and handling confidential matters.
• Proficiency in Microsoft Office packages.
• Experience in minute-taking and formal meeting support.
• Strong diary and deadline management.

Responsibilities

• Provide efficient and effective secretarial and administrative support to two members of the Executive Team / Trust Secretary.
• Provide efficient and effective administrative and minuting support to Board Committee and subgroup meetings.
• Act on own initiative and provide cross cover/support for other team members to facilitate effective service function.

Skills

Diary management

Minute taking

Executive support

Confidentiality

Time management

Communication skills

Organisational skills

Education

NVQ 4 in Business Administration or equivalent

English ‘O’ level/GCSE or equivalent

RSA III / Diploma level qualification in Word processing and shorthand or equivalent in typing/word processing

Shorthand RSA III

Shorthand skills of at least 60wpm

Tools

Microsoft Office

Job description

Main area Executive Administration Team Grade NHS AfC: Band 4 Contract Permanent Hours

• Full time
• Flexible working

37.5 hours per week (Flexible working options available) Job ref 274-12047-COR-B

Employer Lincolnshire Partnership NHS Foundation Trust Employer type NHS Site Trust HQ, St Georges site Town Lincoln Salary £28,392 - £31,157 per annum Salary period Yearly Closing 11/10/2026 23:59

Personal Assistant

NHS AfC: Band 4

Job overview

If you are a motivated and enthusiastic Personal Assistant with experience of providing support at a senior level, we have an exciting opportunity for you, based at our Trust’s Headquarters.

This role will require high levels of confidentiality, attention to detail and the ability to work in a fast moving and sometimes highly pressurised environment.

You must have the ability to work on your own initiative, with little supervision, but at the same time play an integral role in the wider executive administration team, offering support to colleagues and others, where required. Experience of formal minute-taking is essential.

This is a full-time position based at Trust Headquarters in Lincoln.

We offer a fantastic benefits package including a minimum of 27 days holiday (plus bank holidays), flexible home working and NHS pension scheme, as well as access to staff wellbeing services.

For any further information regarding this role, please contact Claudia Croft, Office Manager and Executive Assistant to Chief Executive on 01522 309201 or via email [e-mail]

Main duties of the job

To provide efficient and effective secretarial and administrative support to two members of the Executive Team / Trust Secretary.

To provide efficient and effective administrative and minuting support to Board Committee and subgroup meetings.

The postholder will be expected to act on their own initiative and provide cross cover/support for other team members as necessary, in order to facilitate effective service function.

Working for our organisation

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ‘outstanding’ for well-led and ‘good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this!

We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life . Visit beinlincolnshire.com to find out more.

Detailed job description and main responsibilities

Applicants must have the right to work in the UK - sponsorship is not available. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.

Please view the attached Job Description and Person Specification documents for complete details regarding this post.

When completing your application, please demonstrate how you meet the role criteria.

We can also offer you many staff benefits to help support you which include:

• Early access to Psychological Therapies and Physiotherapy
• Competitive annual leave allowance
• Car leasing scheme
• Free eye tests
• Money saving options through our salary sacrifice scheme
• Discounts on major high street retailers and restaurants

Person specification

Qualifications

• NVQ 4 in Business Administration or equivalent
• English ‘O’ level/GCSE or equivalent
• RSA III / Diploma level qualification in Word processing and shorthand or equivalent in typing/word processing
• Shorthand RSA III
• Shorthand skills of at least 60wpm

Experience

• Relevant experience with all Microsoft Office packages
• Relevant secretarial and/or personal assistant experience
• Experience in working with senior managers and in managing confidential issues and matters
• Excellent organisational and time management skills
• Experience of supervising staff
• Experience of providing administration support for senior level meetings
• Experience of co-ordinating and delegating work
• Previous experience in a medical or NHS setting.

Skills

• Excellent organisational skills.
• Diary management skills.
• Ability to take and produce formal minutes of meetings at a senior management level
• Ability to deal with difficult situations and under pressure with tact and diplomacy
• Ability to adapt to change and to develop services and systems to meet changing requirements.
• Must be reliable and able to work under pressure and to deadlines
• Ability to work on own initiative and with minimal supervision and to deliver to deadlines
• Time management skills and able to prioritise workload of self and others.
• Excellent communication skills both written and verbal
• Good telephone manner
• Ability to maintain confidentiality
• Approachable, adaptable and flexible.
• To be able to travel independently around the county without the use of public transport to participate in meetings and training in other parts of the county

As an ethical recruiter we will not pursue applications from red list countries as defined by the World Health Organisation. In order to pursue and apply for this role you must have UK NHS experience.

We reserve the right to withdraw or close a vacancy at any time. We will give priority to employees who are at risk.