Personal Assistant

Essential Employment; Sefton; On-site; GBP 23,000 - 26,000; Full time

Job summary

Essential Employment is seeking a Personal Assistant for a full-time temporary role in Liverpool. The position involves managing the Leadership Team diary, screening emails, and coordinating meetings.

You will handle enquiries from the public, MPs, and other stakeholders, ensuring smooth communication and timely responses. The role requires proactive organisation, strict confidentiality, and the ability to prioritise urgent matters.

Qualifications

• Proven experience providing PA support to senior leaders.
• Ability to manage calendars and scheduling efficiently.
• Strong written and verbal communication skills.

Responsibilities

• Handle telephone inquiries from the public and stakeholders.
• Screen and route emails; prepare meeting papers and background documents.
• Manage the Leadership Team diary and coordinate meetings.
• Draft responses and ensure timely correspondence.

Skills

Phone handling

Diary management

Email screening

Meetings coordination

Drafting responses

Follow-up

Job description

Personal Assistant needed in Liverpool £18ph

PAYE - Reference: OR111603

• Answer telephone calls and deal with initial enquiries from members of the public, Senior Managers, people who use services, MPs and Elected Members etc. Filtering and directing incoming telephone queries where they cannot be resolved at first contact, identifying urgent/sensitive matters.
• Collate, disseminate and control the distribution of mail and other documentation and information received or originated by the Leadership Team member.
• Proactively screen the Leadership Team members emails for meeting requests/ meeting papers etc and ensure that these are either electronically filed or a hard copy produced as per individual needs.
• Maintain the electronic diary on behalf of the Leadership Team member, arranging meetings and events, booking venues, issuing invitations, preparing and obtaining background papers, briefing notes and speeches as directed.
• Manage correspondence, seek responses from relevant sources and draft responses as necessary.
• Ensure that systems operate for all correspondence to be correctly directed and responded to in a timely manner.
• Provide a progress chasing function to ensure speedy, accurate and effective follow up actions to maintain organisational standards.

This is a Full time role on a temporary basis.

Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.