Personal Assistant

FRASERS; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in retail innovation is seeking an Executive Assistant to support executives at their London HQ. The role involves managing schedules, coordinating travel, and preparing documentation. Ideal candidates will demonstrate strong organizational skills and discretion. Join a dynamic team that values initiative and employee welfare.

Benefits

Performance Bonuses

Recognition Schemes

Exclusive Events

Employee Welfare Initiatives

Qualifications

• Proven experience as an EA or PA in a fast-paced environment.
• Excellent organizational skills and ability to prioritize.

Responsibilities

• Manage tasks and coordinate with team members effectively.
• Arrange travel and prepare documentation for meetings.

Skills

Organizational Skills

Attention to Detail

Flexibility

Discretion

Proactive Approach

Tools

Microsoft Office

Canva

Monday.com

Job description

At Frasers Group, we're rethinking retail through digital innovation and unique store experiences, serving the world's best sports, premium, and luxury brands globally. Our brands include Sports Direct, FLANNELS, USC, Frasers, and GAME.

Why join us?

Our mission is to build the world's most admired and compelling brand ecosystem. Our purpose is to elevate the lives of many by providing access to the best brands and experiences. We foster a fearless culture where our people think without limits, own their roles, and stay relevant to our people, partners, and the planet.

Are you ready to join the Fearless? This role is based 5 days a week at our London HQ.

Role Responsibilities:

1. Serve as the team's right hand, managing tasks beyond the team's tight schedule, understanding their needs, strengths, and weaknesses.
2. Manage incoming memos and business documentation, coordinate with relevant team members for follow-ups, and prioritize tasks.
3. Lead basic research and organize relevant data for internal or external use, preparing documentation for executives.
4. Coordinate complex diaries across multiple time zones for two stakeholders.
5. Arrange international and national travel, including visa processing and expense management.
6. Prepare for meetings and conferences, including editing presentations and setting up IT equipment.
7. Record and distribute meeting minutes, ensuring follow-ups.
8. Utilize software such as Word, Excel, PowerPoint, and databases; knowledge of Canva and Monday.com is advantageous.

Additional Information

Our benefits include recognition schemes like Frasers Champion, performance bonuses linked to share price targets, exclusive events like Frasers Festival, CEO sessions, and Retail Reconnect programs. We also prioritize employee welfare through initiatives like Frasers Fit and support from the Retail Trust charity.

What’s next?

Applications will be reviewed by our Recruitment Team. Successful candidates will undergo multiple interview stages, focusing on cultural fit and technical skills, possibly including a presentation or task.

Minimum Requirements:

• Proven experience as an EA or PA in a fast-paced environment.
• Excellent organizational skills, attention to detail, and ability to prioritize.
• Flexibility and adaptability to different working styles and situations.
• Strong business sense and quick pivoting capabilities.
• Discretion and trustworthiness with confidential information.
• Proactive approach with initiative and improvement mindset.
• Proficiency in Microsoft Office and in-house software; experience with budgeting and purchase orders.