Personal Assistant

Foster + Partners; Greater London; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Personal travel insurance

Wellbeing support (GP, mental health,

Retail discount programs

Catering facilities and regular social

Job summary

Foster + Partners in London seeks a dedicated Personal Assistant to support Senior Partners and project teams. You will manage calendars, travel arrangements, and complex schedules, enabling design leadership to stay focused on high‑level decisions.

The role requires discretion, proactive problem‑solving, and seamless communication across departments. You will work in a fast‑paced studio environment, building strong relationships and taking ownership of priorities while maintaining a

Qualifications

• Proven experience supporting senior leaders in a PA or similar role.
• Strong background in complex diary and international travel management.
• Excellent written and verbal communication, with a professional presence.

Responsibilities

• Coordinate meetings, events and presentations for senior leaders.
• Communicate clearly and professionally on behalf of senior partners.
• Efficiently handle correspondence, expenses and documentation.
• Maintain discretion and remain calm under shifting priorities.

Skills

Diary management

Stakeholder support

Discretion under pressure

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Personal Assistant

Department: Administration

Employment Type: Permanent - Full Time

Location: London

Reporting To: Maia Mack-Holmes

Description

As a Personal Assistant at Foster + Partners, you will be a trusted partner to Senior Partners and project teams, playing a vital role in keeping the studio running smoothly. This is a fast‑paced, people‑facing position where your organisation, judgement and discretion will be valued every day. You’ll be at the heart of a creative environment, managing priorities, solving problems and enabling senior stakeholders to focus on design leadership.

This role is ideal if you want to:

• Be a key point of support to Senior Partners in a world‑leading architectural studio.
• Take ownership of diaries, meetings and complex travel with confidence and autonomy.
• Work in a varied role where no two days are the same.
• Build strong relationships across teams and departments.
• Use initiative and sound judgement to stay one step ahead.
• Thrive in a dynamic, professional and creative environment.

What you will bring to the team:

• Seamless coordination of meetings, events and presentations.
• Clear, professional communication on behalf of senior leaders.
• Efficient handling of correspondence, expenses and documentation.
• Discretion and calm under pressure when priorities shift.
• Proven experience supporting senior leaders in a PA or similar role.
• Strong background in complex diary and international travel management.
• High proficiency in Microsoft Outlook, Word and Excel.

What we offer:

We offer a benefits package designed to help you thrive professionally and personally. This includes:

• private medical insurance for you and your family
• life assurance
• personal travel insurance
• access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching
• discount programmes for various retailers
• On our London campus, we have subsidised catering facilities and host regular social events, and sports activities, for everyone to enjoy.

To support you in building a meaningful career, the practice offers opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.