Executive Assistant

Foster + Partners; Greater London; On-site; GBP 42,000 - 65,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Personal travel insurance

Wellbeing support

Retail discounts

Catering facilities on London campus

Social events and sports activities

Job summary

Foster + Partners in London is looking for an Executive Assistant to support senior partners and project teams. You will be a trusted partner, managing priorities with judgement and discretion in a fast-paced, people-facing role.

This position requires ownership of complex diaries and international travel, strong Microsoft Office skills, and the ability to build relationships across the studio. You will contribute to keeping the studio running smoothly and efficiently.

Qualifications

• Demonstrated experience supporting senior executives in a PA or similar capacity.
• Advanced proficiency in Microsoft Outlook, Word and Excel.

Responsibilities

• Coordinate high-level meetings, events and presentations.
• Manage complex diaries and international travel arrangements.
• Handle correspondence, expenses and key documentation with discretion.

Job description

Department:

Administration

Location:

London

Description

As an Executive Assistant at Foster + Partners, you will be a trusted partner to both Senior Partners and project teams, playing a vital role in keeping the studio running smoothly. This is a fast-paced, people-facing position where your organisation, judgement and discretion will be valued every day. You’ll be at the heart of a creative environment, managing priorities, solving problems and enabling senior stakeholders to focus on design leadership.

This role is ideal if you want to:

• Become a trusted right hand to Senior Partners within a globally recognised architectural studio.
• Take full ownership of complex diaries, meetings and international travel, operating with autonomy and confidence.
• Enjoy a fast-paced, varied position where every day brings new challenges and opportunities.
• Build meaningful relationships and collaborate with teams across all levels of the business.
• Apply your initiative and judgement to anticipate needs and stay one step ahead.

What you will bring to the team:

• Expertise in seamlessly coordinating high-level meetings, events and presentations.
• Confident, polished communication skills when representing senior leaders internally and externally.
• Strong organisational ability when managing correspondence, expenses and key documentation.
• A calm, solutions-focused approach when handling changing priorities and tight deadlines.
• Demonstrable experience supporting senior executives in a PA or similar capacity.
• Proven track record in managing complex diaries and international travel arrangements.
• Advanced proficiency in Microsoft Outlook, Word and Excel.

What we offer:

We offer a benefits package designed to help you thrive professionally and personally. This includes: private medical insurance for you and your family; life assurance; personal travel insurance; access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching; as well as discount programmes for various retailers. On our London campus, we have subsidised catering facilities and host regular social events, and sports activities, for everyone to enjoy.

To support you in building a meaningful career, the practice offers opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.

If our designs spark your curiosity and you would like to contribute to solving complex challenges with local and global impact, we invite you to join our team. You’ll be challenged and inspired, collaborating on extraordinary projects in an environment designed to cultivate excellence.

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