Personal Assistant

Kier Group; Cardiff; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support its Executive Directors and senior leadership team. This role offers a dynamic environment where you will manage diaries, organise meetings, and ensure smooth daily operations. With a focus on hybrid working, you will play a crucial role in maintaining effective communication and coordination within the team. If you possess strong IT skills, particularly in Office 365, and have a knack for managing confidential information, this opportunity is perfect for you. Join a forward-thinking company that values diversity and is committed to creating an inclusive workplace.

Qualifications

• Experience as a Personal Assistant to multiple Directors.
• Ability to manage confidential information professionally.

Responsibilities

• Pro-active diary coordination for Executive Directors.
• Organising key meetings and preparing agendas.
• Managing invoicing processes and liaising with departments.

Skills

Effective written communication

Effective verbal communication

IT proficiency in Office 365

Diary management

Confidential information management

Tools

Office 365

Job description

We are currently seeking to hire a Personal Assistant to support our Executive Directors and senior leadership team in the Wales business. This role involves providing PA and administrative assistance to ensure the efficient operation of daily activities within the organisation.

Location:

Flexible, hybrid working, with regular working in our Cardiff office

Contract:

Permanent and full-time

Responsibilities

As a Personal Assistant, your day-to-day responsibilities will include, but are not limited to:

1. Pro-active diary co-ordination for our Executive Directors, including arranging and servicing meetings, organising travel and accommodation, coordinating itineraries, and preparing expense claims.
2. Monitoring the emails of our Executive Directors.
3. Coordinating starters and leavers in the team, including ordering equipment, updating distribution lists, and coordinating inductions.
4. Organising key meetings such as workshops, corporate events, and team meetings—preparing agendas and meeting papers, attending meetings, taking minutes, and distributing actions.
5. Managing invoicing processes, including raising Purchase Orders and ensuring procurement procedures are followed and tracked for budget management.
6. Liaising with Business Development and Marketing departments.
7. Maintaining awareness of current and past projects, contacts, and clients.

What are we looking for?

This role is ideal if you have:

• Previous experience as a Personal Assistant to multiple Directors, with supporting leadership and fast-paced teams.
• Effective written and verbal communication skills.
• A proven ability to communicate and influence across various audiences internally and externally.
• IT proficiency in Office 365, especially PowerPoint, Outlook, and Excel.
• The ability to manage confidential information professionally.

We value potential and transferable skills. Even if you don’t meet every requirement, we encourage you to apply and have a conversation.

Rewards and Benefits

We offer a wide range of benefits tailored to your needs. More information about our benefits can be found here.

Diversity and Inclusion

Creating a diverse and inclusive workplace is a priority. Our employees play a key role in shaping our initiatives, and their experiences influence our policies. Learn more about our D&I action plan.

We look forward to receiving your application to #joinkier.