Personal Assistant

TSR-Legal; Bath; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player in the legal sector is seeking a skilled Personal Assistant to support the Head of Residential and Commercial Property. This role is pivotal in ensuring smooth operations through effective administrative and secretarial support. You'll be the first point of contact for clients, manage legal documents, and coordinate meetings, all while demonstrating strong organizational and communication skills. Join a dynamic team where your contributions will directly impact the success of the department and the firm as a whole. If you're proactive, detail-oriented, and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• Experience in a legal or professional services environment.
• Ability to handle confidential matters with discretion.

Responsibilities

• Act as the first point of contact for clients and other parties.
• Draft, produce, and amend legal documents as instructed.
• Schedule client appointments and coordinate meeting room availability.

Skills

Administrative Experience

Secretarial Skills

Organizational Skills

Communication Skills

Attention to Detail

Tools

Microsoft Teams

Job description

Personal Assistant – Property – Rare Opportunity!

Overview

TSR Legal are proud to be working with a leading South West law firm who now have a brand new opportunity for an experienced Personal Assistant to provide key administrative and secretarial support to the Head of Residential and Commercial Property.

Key Responsibilities

The successful candidate will act as the first point of contact for clients and other parties when the Head of Department is engaged or unavailable. Responsibilities will include:

• Opening new files and ensuring compliance with conflict checks, identification verification, and anti-money laundering regulations.
• Efficiently drafting, producing, and amending legal documents as instructed.
• Liaising with HM Land Registry regarding registrations and assisting in resolving any requisitions.
• Ensuring accurate electronic filing and record-keeping of transactions.
• Scheduling client appointments and coordinating meeting room availability.
• Organising virtual meetings via Microsoft Teams or other platforms where necessary.
• Retrieving and reviewing archived files for post-completion queries.
• Handling confidential matters on behalf of the Head of Department with discretion.
• Demonstrating a proactive and flexible approach, with the ability to work independently when required.

This role also involves collaborating effectively with colleagues within the Residential and Commercial Property team and across other departments within the firm.

Key Skills and Attributes

• Strong administrative and secretarial experience within a legal or professional services environment.
• Excellent organisational and time-management skills.
• High level of attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and handle confidential matters with professionalism.

This position offers an opportunity to contribute to a dynamic and supportive team while playing a crucial role in the success of the Residential and Commercial Property Department.

Contact Rachel Phillips, Associate Director in confidence on 02920 388100 / [e-mail]