Personal Assistant

Kier Construction; Cardiff; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for a Personal Assistant to support its Executive Directors and senior leadership in Cardiff. This role involves managing diaries, organizing travel, and ensuring smooth daily operations. The ideal candidate will possess strong communication skills, proficiency in Office 365, and the ability to handle confidential information. The company promotes a flexible, hybrid working environment, fostering diversity and inclusion. Join this dynamic team and contribute to a thriving workplace where your skills can shine.

Qualifications

• Previous experience as a Personal Assistant to multiple Directors.
• Ability to communicate and influence across internal and external audiences.

Responsibilities

• Pro-active diary coordination for Executive Directors.
• Managing invoicing and procurement procedures.
• Coordinating key meetings and taking minutes.

Skills

Effective written and verbal communication

Diary coordination

Proficiency in Office 365

Confidential information management

Tools

Office 365

Job description

We are currently seeking to hire a Personal Assistant to support our Executive Directors and senior leadership team in the Wales business.

This role involves providing PA and administrative assistance to ensure the efficient operation of daily activities within the organization.

Location:

Flexible, hybrid working, with regular work in our Cardiff office.

Contract:

Permanent and full-time.

Responsibilities

As a Personal Assistant, your day-to-day responsibilities will include, but are not limited to:

1. Pro-active diary coordination for our Executive Directors, including arranging and servicing meetings, organizing travel and accommodation, coordinating itineraries, and preparing expense claims.
2. Monitoring the emails of our Executive Directors.
3. Coordinating starters and leavers in the team, including ordering equipment, updating distribution lists, and coordinating inductions.
4. Coordinating key meetings such as workshops, corporate events, and team meetings—preparing agendas and meeting papers, attending meetings, taking minutes, and distributing actions.
5. Managing all invoicing, including raising Purchase Orders and ensuring procurement procedures are followed and tracked for budget management.
6. Liaising with Business Development and marketing departments.
7. Maintaining awareness of current and past projects, contacts, and clients.

What are we looking for?

This role is ideal for someone with:

• Previous experience as a Personal Assistant to multiple Directors, supporting leadership and fast-paced teams.
• Effective written and verbal communication skills.
• A proven ability to communicate and influence across internal and external audiences.
• Proficiency in Office 365, especially PowerPoint, Outlook, and Excel.
• The ability to manage confidential information with professionalism.

We value potential and transferable skills. Even if you don't meet every requirement, we encourage you to apply and have a conversation with us.

Rewards and Benefits

We offer a wide variety of benefits tailored to your needs. More information about our benefits can be found here.

Diversity and Inclusion

Creating a diverse and inclusive workplace is a priority for us. We are committed to ongoing initiatives and value the experiences of our employees in shaping our policies. Learn more about our D&I action plan here.

We look forward to receiving your application to #joinkier.