Personal Assistant

TN United Kingdom; Blackpool; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support its Directors in a dynamic healthcare environment. This full-time role involves managing schedules, organising meetings, and ensuring seamless communication within the organisation. You will play a vital role in enhancing operational efficiency by handling confidential correspondence, preparing reports, and maintaining professional relationships. If you thrive in a fast-paced setting and have a knack for organisation and communication, this opportunity is perfect for you to make a significant impact.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Strong organisational skills with attention to detail.

Responsibilities

• Organise meetings and manage diary commitments for Directors.
• Prepare reports, presentations, and formal correspondence.

Skills

Organisation

Communication

Time Management

Confidentiality

Report Preparation

Education

High School Diploma

Relevant Certification

Tools

Microsoft Office Suite

Email Management Software

Job description

The job description provided is comprehensive and detailed, but it can benefit from improved formatting for better readability and engagement. The content is relevant and covers key responsibilities for a Personal Assistant role, fulfilling minimum requirements. However, minor restructuring and formatting enhancements are recommended to improve clarity and presentation.

Refined Job Description

Venn Group is currently partnered with a healthcare organisation in North Yorkshire that urgently requires a full-time Personal Assistant on a contract basis.

Responsibilities

1. Organise venues for meetings on behalf of the Directors, including arranging resources as necessary.
2. Participate in staff development, appraisal, and training opportunities, including maintaining personal CPD and mandatory training.
3. Develop and maintain a network of internal and external relationships.
4. Support Directors and PA to Directors in organising and coordinating meetings, including drafting agendas, preparing papers, taking minutes, and maintaining reporting schedules.
5. Manage and forward plan diary commitments to optimise Directors' time and resolve conflicts.
6. Provide confidential personal assistant services to Directors to ensure smooth organisational operations.
7. Prepare presentations, reports, and formal correspondence, including word processing, typing, and audio typing, ensuring high standards.
8. Prepare agendas, attend meetings, and take minutes, updating action plans and tracking progress.
9. Manage email correspondence for Directors, ensuring briefings, follow-ups, and deadlines are met.
10. Handle incoming and outgoing mail, prioritising and dispatching as per operational procedures.
11. Process administrative invoices and handle related queries.
12. Undertake ad hoc projects and support specific project work as required.
13. Attend and contribute to divisional and admin team meetings.