Legal Personal Assistant

Owen Reed; Manchester; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player seeks a Legal PA to support its Real Estate team in Manchester. This role offers an exciting opportunity to manage diaries, client communications, and legal documentation in a dynamic environment. The firm values collaboration and provides a supportive atmosphere with a competitive benefits package. You'll work alongside a talented team, ensuring smooth operations while playing a crucial role in client interactions and document management. If you're organized, proactive, and possess strong communication skills, this position is perfect for you. Join a company that embraces diversity and fosters a collaborative culture.

Benefits

Private Health Insurance

Life Assurance

Income Protection

Flexi-Gym Discounts

Collaborative Culture

Modern Office Space

Social & Community Engagement

Qualifications

• Experience as a Legal PA in a real estate department is essential.
• Must possess excellent diary management and organizational skills.
• Proficient in producing legal documents to a high standard.

Responsibilities

• Manage diaries, appointments, and meetings for fee earners.
• Handle file management and ensure electronic systems are up to date.
• Coordinate billing and financial requirements for partners.

Skills

Diary Management

File Management

Client Liaison

Document Production

Organizational Skills

Communication Skills

Typing Speed (65 wpm)

Team Collaboration

Education

Legal Secretary/PA Experience

Tools

InterAction CRM

Legal Computerised Finance System

Job description

Owen Reed is looking to recruit a Legal PA to support Real Estate team for a top law firm in Manchester.

This role sits in our Real Estate team, which encompasses environment, project planning, real estate finance and real estate litigation. The team advise on every stage of the life cycle of property, with areas of expertise including construction, development, energy and infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment and compulsory purchase, property litigation, real estate finance and real estate tax.

Responsibilities

• Diary management responsibilities including making appointments, organising meetings, and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Proactive client liaison including take messages, pass on information and deal with simple queries.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients including supporting additional fee earners during PA holidays and sickness.
• Management and co-ordination of the Partners’ billing and financial requirements including producing WIP and aged debt reports.
• Dealing with legal documentation and correspondence to a high standard.
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and audit Letters, with direction from partner/fee earner.
• Maintain CRM by updating InterAction and maintaining fee earner contact list.
• Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc; organising events, booking venues, managing invite lists and co-ordinating event logistics
• Use the InterAction platform to log Fee Earner BD activity and report as may be required
• Co-ordinating travel and producing travel packs if requested.
• Ordering searches and managing their delivery using TM Group and Land Registry Portal
• Any additional ad hoc tasks as required.
• Generally – must be flexible and willing to work outside of office hours where client transactions require that.

Experience and Knowledge

• Experienced Legal Secretary/PA within a real estate department is essential for this role.
• Must possess excellent diary management, organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent, fast and accurate typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas:
• Proven document or case management skills.
• Proven experience of using a legal computerised finance system.
• Proven experience of using a Client Relationship Management system.
• Minimum typing speed of 65 wpm with a good level of accuracy

What We Offer:

• Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
• Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.
• Modern Office Space: Based on the 17th floor in No.1 Spinningfields, with views of the entire City.
• Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.
• Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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